International Association of Venue Managers Looking for International Association of Venue Managers, Inc. at Irving, Texas Full Time

The Education Safety and Security Administrator is a key member of the association’s team, responsible for supporting the development and delivery of education and training initiatives focused on safety and security for the entire membership of the International Association of Venue Managers (IAVM). This position plays a critical role in ensuring that members have access to high-quality educational resources, training programs, and networking opportunities to enhance their knowledge and skills in venue safety and security management. The Administrator collaborates closely with internal and external stakeholders to coordinate educational events, administer certification programs, and facilitate knowledge sharing among venue professionals.

DUTIES AND RESPONSIBILITIES

• Assist in the planning, coordination, and execution of educational events, seminars, workshops, and conferences focused on safety and security topics relevant to venue management.
• Provide administrative support to the Director of Safety and Security, Director of Education and other team members as needed, including scheduling meetings, preparing agendas, and assisting with budgets.
• Coordinates staff travel for Security and Education department.
  Performs other duties as appropriate and as assigned.
• Work closely with subject matter experts, industry partners, and educational institutions to develop curriculum content, training materials, and resources for safety and security education programs.
• Manage the administration of certification and accreditation programs related to venue safety and security, including processing applications, maintaining records, and coordinating exam logistics.
• Collaborate with the Education Committee and other volunteer groups to identify educational needs, prioritize initiatives, and evaluate program effectiveness.
• Coordinate session speaker logistics: collect bios, create session descriptions, create speaker agreements, register speakers.
• Coordinate logistics for virtual and in-person training sessions, including venue selection, vendor management, audiovisual setup, and participant registration.
• Support the development and maintenance of online learning platforms, webinars, and e-learning modules to provide accessible and scalable educational opportunities for members.
• Serve as a point of contact for member inquiries related to safety and security education, providing guidance, resources, and referrals as needed.
• Assist in the promotion and marketing of educational programs through various channels, including website content, email campaigns, social media, and print materials.
• Coordinate with industry partners and sponsors to secure funding, resources, and promotional support for educational initiatives.
• Monitor industry trends, regulatory developments, and best practices in venue safety and security management to inform the development of educational content and programming.

QUALIFICATIONS FOR THE JOB

Education:

1. Bachelor’s degree in education, hospitality management, event planning, or a related field.

2. Minimum of 3-5 years of experience in education administration, event management, or association management, preferably in the hospitality or venue industry.

3. Knowledge of safety and security principles, practices, and regulations relevant to venue management, including crowd management, emergency preparedness, and risk assessment.

4. Experience with learning management systems (LMS), online course development, and virtual training platforms.

5. Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

6. Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders, including volunteers, members, vendors, and industry partners.

7. Proficiency in Microsoft Office Suite, database management, and online collaboration tools.

8. Detail-oriented with strong organizational skills and a commitment to accuracy and quality.

9. Ability to work independently with minimal supervision, as well as part of a team in a dynamic and fast-paced environment.

10. Flexibility to travel occasionally for onsite event support and professional development opportunities.

Experience:

KEY COMPETENCIES

• Community Engagement: Engagement with all committees to foster partnerships, gather intelligence, and address safety/Security and Educational concerns that may impact the educational environment.
• Collaboration and Communication: Ability to collaborate with various stakeholders including faculty, staff, students, parents, law enforcement, and emergency responders, and communicate effectively to ensure a cohesive approach to safety and security.
• Ethical Conduct: Commitment to upholding ethical standards and maintaining confidentiality while handling sensitive information related to safety and security matters.
• Problem-Solving Skills: Strong problem-solving abilities to address educational and safety and security challenges effectively and proactively.
• Attention to Detail: Keen attention to detail in assessing Educational and security gaps for public assembly venues, analyzing incident reports, and implementing corrective measures to enhance safety measures through IAVM’s educational offerings.
• Continuous Improvement: Dedication to ongoing evaluation and improvement of education, safety and security processes through feedback, data analysis, and best practices research.