Heritage Property Management Services Looking for Accounting Assistant/Office Manager at Warrington, PA Full Time

Property Management company in Warrington is seeking an Accounting Assistant/Office Manager. Our company manages apartment communities, commercial projects, as well as other land assets and development ventures. The Accounting Assistant/Office Manager will work directly with the Corporate Controller and other key members of the Accounting and Corporate office team.

We offer a competitive salary and benefits package including medical, dental, and vision plan, short- and long-term disability plans, life insurance and 401(K) plan.

Salary requirements must be included for resume to be considered.

Job Description

Accounts Payable:

• Review high volume of invoices received for accuracy, along with required approval, supporting documentation, and General Ledger allocation.
• Determine if/when charges need to be billed back to tenants/residents.
• Process invoices into accounting software and pay invoices weekly and as needed.
• Responsible for monitoring the accounting email inbox.
• Work with vendors on any discrepancies or requests.
• Annual 1099 Processing.
• Manage Vendor W-9’s and Certificates of Insurance.
• Manage credit cards including receipts, reconciliation, and payment processing.

Accounts Receivable:

• Bill tenants/residents for charges, per instruction.
• Process security deposit refunds in an accurate and timely manner.
• Prepare and send tenant related communications.
• Assist with rent collection, including late notices, calculation of late fees and interest, and default notices.
• Reconcile Tenant Ledgers.
• Visit our leasing office to collect checks and files as needed.

Other:

• General Journal Entries as needed.
• Bank Reconciliations
• Responsible for Corporate and Leasing Office Administration including greeting corporate office visitors, sorting and distributing mail, ordering and maintaining office supplies, etc.
• Ability and willingness to pursue special projects.
• Other duties as assigned.
• This position is 100% corporate office based.

Requirements:

• Organizational skills and accuracy, with attention to detail, are essential to this position.
• Excellent communication skills with the ability to handle multiple tasks assigned.
• Positive attitude and strong team player.
• Thorough understanding of debits and credits, accounting entries, and reclassifications.
• Strong technical aptitude, including the ability to learn new applications quickly.
• Associate degree in Accounting, Finance, or related field
• Accounting, Office Management, or Property Management experience.
• Proficiency in Microsoft Office

We are a proud Equal Opportunity Employer. All Applicants welcome.