Department: Finance
Location: Nashville
FLSA: Exempt
Reports to: Director of Finance
Job Summary:
The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company.
Supervisory Responsibilities:
None.
Duties/Responsibilities:
Receives and verifies vendor invoices, employee expense reports and credit card transactions; reconciles expenses and other financial reports with account balances and other office records.
Facilitates onboarding of new vendors, including completing supplier paperwork.
Payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Processing weekly check runs.
Monthly reconciliation of AP to general ledger.
Monthly reconciliation of AMEX credit card accounts to the general ledger to the credit card statements.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Records entry of, verifies documentation for, and distributes petty cash.
Tracks, calculates, and reports periodic tax payments as required.
Other related duties as assigned.
Required Skills/Abilities:
Must be reliable and extremely trustworthy.
Must be proficient in Microsoft Office Suite, QuickBooks Online and SAP Concur Invoicing and Business/Credit Card Expense Applications.
Must be able to learn other accounting software systems as needed.
Excellent organizational skills and attention to detail.
Ability to maintain confidential and meticulous records.
Education and Experience:
Business or Accounting degree preferred.
2-4 years of accounting experience.
QuickBooks Online And SAP Concur Experience Required.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
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