Fresno Economic Opportunities Commission Hiring for Finance Manager Job at Fresno, CA Full Time

• As of December 31, 2021, all Fresno EOC employees must be fully vaccinated for COVID-19 and provide documentation of their vaccination status as a condition of employment, unless such employee has been approved for an exemption from the COVID-19 vaccination requirement as a reasonable accommodation for a medical condition or sincerely held religious belief.

SUPERVISORY RESPONSIBILITIES

Assigned staff.

Limits of Authority:

Relative authority to maintain compliance with Head Start Performance Standards, fiscal regulations and Generally Accepted Accounting Principles (GAAP). Works closely with Head Start 0 to 5, providing advice, recommendations and information on fiscal matters.

SUMMARY

Under the direction of the Chief Financial Officer, the Finance Manager works directly with Head Start O to 5 Program Management and is responsible for the day-to-day financial operations of Head Start O to 5 and the Head Start O to 5 finance team.

Assists in achieving the agency’s vision, “For Those We Serve,” by empowering individuals who thrive as healthy, self-sufficient and contributing members of our communities.

DUTIES AND RESPONSIBILITIES

Responsible for supervising assigned staff, interns and volunteers; recruitment, performance management and other personnel processes.

Trains staff and supervises the work of assigned staff to achieve desired performance outcomes and ensure program compliance.

Reviews and verifies transactions entered into the accounting system for accuracy and appropriateness.

Maintains strong internal controls. Monitors and ensures compliance with laws, policies, and accounting pronouncements including 2 CFR Part 200 (the Uniform Guidance) and 45 CFR Part 75 (the Head Start Act).

Monitors the Head Start 0 to 5 Program’s fiscal compliance and the fiscal compliance for sub-contracted services in accordance with the Head Start Program Performance Standards and Fresno EOC Accounting Policies and Procedures.

Compiles and analyzes financial reports for distribution to parents, service areas, program/agency staff and funding sources.

Ensures all invoices for Head Start 0 to 5 are processed timely and all discrepancies researched and corrected. Maintains an accurate filing system for all program financial records and billing activity.

Prepares and submits monthly progress reports to the Head Start 0 to 5 Director and Chief Financial Officer.

Monitors all Head Start 0 to 5 fiscal activity/budget items/accounts, accounts payable system, contracts, petty cash, parent involvement funds, etc.

Researches accounts for proper payments, charges and statements; adjusting accounts and balancing, resolving or reconciling discrepancies between payments, receipts or accounts.

Travels to evening meetings, conferences and for company business as deemed necessary.

Assists in on-going self-assessment of Head Start 0 to 5 fiscal management.

Prepares annual budgets for Head Start 0 to 5, including in-kind requirements.

Works collaboratively with payroll and Human Resources to ensure Head Start 0 to 5 employees funding is allocated appropriately and receiving the correct salary compensation.

Processes and issues reimbursement/advance checks to parents, vendors and staff.

Compiles data and completes mandated reports for Federal, State, and local funding.

Assists with acquiring new funding streams by creating budgets and budget narratives.

Actively encourages and embraces diversity throughout the program, agency and community.

Adheres to the American with Disabilities Act (ADA-2010) which prohibits discriminatory actions toward children and/or adult with disabilities. In particular, ensures children with disabilities are enrolled in the classroom as mandated by Federal Law.

Maintains confidentiality of records and information on Head Start 0 to 5 staff, children and families.

Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

Bachelor’s Degree in Accounting or Business Administration with an emphasis on Accounting or related field required.

Master’s Degree in Business, related field or professional accounting designation preferred.

EXPERIENCE:

Minimum of five (5) years of progressive accounting related work experience required.

Minimum of two (2) years supervisory experience preferred.

Minimum of three (3) years grant and budget administration experience preferred.

OTHER REQUIREMENTS:

Knowledge in Head Start financial management highly preferred.

Proficient in Microsoft Office Suite and related business software, including experience working with spreadsheet software (MS Excel) and with computerized accounting systems/applications.

Knowledge of financial and accounting principles and practices (with preference in grant reporting and related governmental regulations) and procedures.

Effective presentation, written and verbal communication skills.

Maintain a valid California driver’s license, reliable transportation and adequate auto insurance as required by State law. Proof of insurance will be required.

Obtain a valid AB 1207 Mandated Reporter Certification prior to first day of employment.

Pass and maintain annual Basic Pest Management in a Child Care Settings Training/Quiz as required by the California Healthy Schools Act (HSA).

Pass required reference checks and fingerprint clearance under Title 22 regulations: Department of Justice/FBI, Criminal Record Statement Child Abuse Central Index (CACI) and background investigation as needed prior to employment.

Physical examination, TB screening clearance and signed federal criminal record declaration are required within 7 days after employment.

COVID-19 vaccination required, unless approved for religious or medical exemption.

Immunized against influenza (flu), pertussis (whooping cough) and measles. The influenza vaccination must be obtained annually during flu season, August 1st through December 1st. A person is exempt from the immunization requirements for the following circumstances:

1. The person submits a written statement from a licensed physician declaring that because of the person’s physical condition or medical circumstances, the immunization is not safe.

2. The person submits a written statement from a licensed physician providing that the person has evidence of current immunity to pertussis (whooping cough) and/or measles.

3. The person submits in writing declaration that he or she has declined the influenza (flu) vaccination. This exemption only apples to the influenza (flu) vaccine.

Former Head Start 0 to 5 parent preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Note: The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required. Also, they do not establish a contract for employment and are subject to change at the discretion of Fresno EOC.

REV 1/24/2022