FREEMAN Looking for Finance Administrator Agency at Washington Full Time

About Us

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 96-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Project Finance team at Freeman serves as the Finance & Accounting advocate for projects spanning Account Direction, Event Production, Design, Strategy, Digital, Sponsorship, and certain corporate portfolios. To bolster our efforts, Freeman has introduced a unique hybrid role: the Finance Administrator Agency. This position is pivotal in administering the Procim application and facilitating coordination among Project Leads, Growth Leads, Event Production Directors/VPs, and various Accounting/Finance partners, ensuring seamless support for all account-led projects. The Finance Administrator’s responsibilities are integral to the daily operations of our Procim and SAP Accounting administration.

The Finance Administrator will support event teams by preparing month-end recognition reports, monitoring time utilization, tracking KPIs, and conducting system integration audits for individually managed project budgets. Additionally, they will oversee the day-to-day functioning of the Procim application, ensuring data integrity and troubleshooting integration issues. Reporting to the Agency Central Services team, the Finance Administrator collaborates closely with Professional Services, Growth, Accounting, FP&A, and business operations daily.

This position will support our Agency Central Services team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week based out of one of the following locations:

• Dallas, TX

• Chicago, IL

• Washington DC

Essential Duties & Responsibilities

• Analyze and interpret financial data to comprehend business conditions, outcomes, and accounting implications effectively.

• Collaborate with project and business leaders to fulfill financial requisites; deliver project and business analysis and reports.

• Develop and manage monthly accounting reports utilizing Excel, Procim, Salesforce, Workfront, and SAP.

• Generate spreadsheets, charts, and graphs to highlight financial trends and conduct comprehensive analysis.

• Manage project budgeting within a shared environment, ensuring precise control of profit margins, third-party expenses, resource optimization, employee time tracking, and accurate project budget allocation for accounts lacking assigned Project Owners (approx. 65% focus).

• Facilitate reconciliation between client budgets/SOWs and internal systems to ensure project alignment.

• Take ownership of financial components within assigned projects/accounts.

• Lead internal financial analysis initiatives and consultations.

• Perform system administration tasks, including user/group administration, security & routing permissions, research queue warnings and errors, and resource monitoring, while ensuring application programming interfaces work together seamlessly.

• Ensure and measure master data integrity through reports, charts and dashboards.

• Interact with executives, managers, subject matter experts and development teams.

• Interact with users and other system teams to assist in troubleshooting, identifying root cause, and providing technical support when needed.

• Perform routine/scheduled function and data audits of the application.

Education & Experience

• Bachelor’s degree or equivalent combination of education and experience.

• A minimum of 3 years of experience in the Financial Analyst Space.

• Familiarity with events and financial/accounting systems and processes preferred.

• Proven ability to manage projects and data.

• Strong background in budget management.

• Procim, Netsuite & Airtable experience a plus.

Travel Requirements

Travel up to 25%

What We Offer

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance

• Tuition Reimbursement

• Paid Parental Leave

• Life, Accident and Disability

• Retirement with Company Match

• Paid Time Off

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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