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Job Description
Major Duties and Responsibilities
- Setup and maintain Service Provider account in expo GCI
- Record payable header in expo Accounting system upon receipt and distribute to Internal Staff for allocation details
- Review and submit payable detail in expo Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision
- Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle
- Schedule and prepare payments in expo Accounting system and the Banking system
- Maintain a filing system in accordance to internal and local document retention policies (ie upload the invoice to the payable and the vendor statement to the payment in expo Accounting)
- Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email / telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff
- Assist in Internal Control Evaluations and Internal / External Audits by preparing required information / documentation
- Support Accounting Department with miscellaneous projects and assignments
- Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride
- Responsible for ensuring all of their accounts invoices are sent out timely
- Follow on invoices and escalate as needed
- Communicate issues to billing departments and record clear collection notes
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