EVOLVE Family Services Looking for Finance And Operations Director at Oak Park Heights, MN 55082, United States Full Time

Job Description

Status: Full Time (40 hours), Salaried, Exempt Reports to: Executive Director Supervises: Accounting and Administrative Specialists, Technology and Maintenance Specialist Key Relationships: Executive Director, Development Director, Administrative team, Leadership, Management Salary: $80,000-$90,000 + benefits WHO WE ARE + WHAT WE DO EVOLVE Family Services is a 501(c) (3) nonprofit whose core vision is a world where everyone has nurturing, permanent, and supportive familial relationships. We accomplish this by providing a full breadth of inclusive ethical programing in adoption, foster care, pregnancy support, youth services, therapeutic support and education. Our programs are supported through individual and corporate gifts, grants, earned revenue, contracted services, and special events. With 30 highly dedicated, experienced staff, EVOLVE serves all of Minnesota and western Wisconsin through a child-focused lens. In many of our programs, EVOLVE works within and alongside the child welfare system. Our agency recognizes the disparities caused by structural oppression and systemic inequities and works to address and combat these. EVOLVE expects each individual employed at EVOLVE to be actively engaged in antiracist, anti-oppressive practices. We practice intercultural communication while holding each individual accountable to continued growth, knowing that these skill developments exist on a continuum and is without end. Please see our EVOLVExe2x80x99s standards of antiracism and anti-oppression here. At EVOLVE, we believe in the power of family and work to strengthen connections and relationships in all of the child-focused services we provide. EVOLVE works to support and preserve families using a culturally responsive, collaborative and transparent approach. We understand that each situation is unique, personal, and significant, and we treat it as such. We welcome and are committed to serving all individuals and families, regardless of race, religion, age, economic status, sexual orientation, gender identity, gender expression, or marital status. Our staff is dedicated to helping families throughout their process, supporting them in their transitions, and giving them tools to thrive as a family. Read more about the services we offer, our team and clients at www.evolveservices.org. PRIMARY RESPONSIBILITIES + EXPECTATIONS The Finance and Operations Director position is designed to provide leadership, management and accountability for the organizationxe2x80x99s financial, budgetary and administrative processesxe2x80x94including technology, physical infrastructure, human resources, payroll and benefits functionsxe2x80x94with an eye to continuously developing and improving systems. This position represents these areas as part of the agencyxe2x80x99s Leadership Team and works very closely with the Executive Director and other agency directors and managers. EVOLVE partners with ADP as a professional employer organization (PEO) to assist with HR administration, employee benefits, payroll, and regulatory compliance, which supports facets of this position. Financial Leadership

• Prepare monthly and annual financial reporting materials and metrics for EVOLVExe2x80x99s Executive Director and Board of Directors.
• Oversee budgeting, financial forecasting and cash flow for administration, existing programs and proposed new programs and sites.
• Manage all ledger accounts and associated schedules or worksheets.
• Complete month-end expense allocation process and all month-end/year-end general journal entries.
• Respond to financial requests as needed for grant applications and reporting.
• Bring leadership, critical and creative thinking skills, and solutions around the organizationxe2x80x99s financial needs.
• Participate in monthly Finance Committee Meeting with Executive Director and Board Treasurer
• Supervise, support and review performance of Accounting and Admin Specialist
• Coordinate all audit activities.

Human Resources Leadership xc2xb7 Respond to employee grievances in coordination with their supervisor, the Executive Director and/or ADP as needed xc2xb7 Field employee questions or direct to ADP as appropriate regarding benefits, medical and family leaves, PTO. xc2xb7 Oversee and collaborate with Accounting and Admin Specialist to establish and ensure ongoing compliance with personnel files. xc2xb7 Conduct Exit Interviews Administrative Leadership

• Coordinate with managed IT services provider to ensure agency technology is running efficiently and smoothly, plan for future technology needs (software and hardware), budget for projects, and ensure contracted services are meeting the best needs of the organization.
• Oversee and collaborate to manage the organizationxe2x80x99s physical infrastructure, properties and system maintenance (phone system, security, cleaning, insurance, supplies, etc.), with assistance from administrative staff.
• Manage all vendor and contract relationships; including soliciting new bids for service and recommending new contracts or vendors.
• Keep abreast of changing laws and policies regarding finance, insurance and human resources to ensure agency compliance.

xc2xb7 Leadership and accountability in areas of responsibility and in agency-wide Diversity, Equity & Inclusion, antiracism, anti-oppression, and intercultural work xc2xb7 Hire and supervise staff and interns as needed xc2xb7 Other duties as assigned Agency Expectations xc2xb7 Develop successful and trusting relationships with the program directors, managers and staff. Create and sustain an environment at EVOLVE that supports these relationships and our agencyxe2x80x99s values.

• Participate in staff meetings, sessions related to agencyxe2x80x99s commitment to anti-racist work and workplace culture, training, consultation meetings, and workshops.
• Complete work in a timely manner and communicate effectively around individualized need.
• Utilize supervision for consultation, challenges, needed support, and accountability around agency expectations.
• Maintain continuing education requirements, as well as ethical and professional standards as required by agency and applicable licensing board.
• Contribute to the agencyxe2x80x99s overall well-being and effectiveness by fully communicating needs, ideas, and concerns directly to supervisor.

This job is for you if you are (a)xe2x80xa6 xc2xb7 Experienced in accounting and non-profit finance at a leadership level xc2xb7 Detail oriented, responsive and flexible. xc2xb7 Committed to social justice and practicing with an anti-racist and anti-oppressive lens xc2xb7 Aligned with our core values xc2xb7 Able to prioritize and meet quick deadlines for grant opportunities that pop up throughout the year xc2xb7 Collaborative and respectful in working across teams xc2xb7 Enjoy problem solving and engaging with others in collaborative solutions As well asxe2x80xa6 xc2xb7 Familiar with or able to effectively learn QuickBooks Online accounting software xc2xb7 Have a Bachelorxe2x80x99s or Masterxe2x80x99s Degree in finance, business management, accounting or other similar field xc2xb7 Experienced and enjoy managing and leading staff xc2xb7 Ability to work with peers and clients cross-culturally xc2xb7 Ability to effectively engage across differences in views, experiences, and beliefs, and participate in challenging conversations LOGISTICS We have two office locations; a large office suite in West St. Paul located off of Robert St. and Thompson Ave. and a building in Oak Park Heights off of highway 36 just outside of Stillwater. This position offices out of the Oak Park Heights location and is hybrid, with in office time required each week, as well as the ability to work remotely part of the week if preferred. All staff are provided with a laptop and have access to the server remotely. If working from home, you will need access to high-speed internet and cell phone service. Your home workspace must be conducive to perform the specific work you will be doing. Typical business hours for this position are Monday-Friday, 8:30-4:30, with occasional evenings or weekends for special events. Our agency allows some flexibility around adjusting work schedules for individualized needs, outside of required staff meetings. Your direct supervisor will communicate details of logistics and expectations specific to your position. TO APPLY Fill out our application.In addition to our application, please also submit a cover letter that includes a social justice statement within and resume. The position will remain open until filled. Compensation and Benefits $80,000-90,000 annually, paid biweekly. Benefits include health care (family coverage available), dental + vision coverage, 20 days of PTO in first year, increasing annually up to 240 hours after 10 years of service, 13 paid holidays, 20 hours paid community engagement time for volunteering, service, activism, etc., flexible work schedule, Flexible Spending Account (FSA) and Health Savings Account (HSA) options, $50,000 Life insurance benefit, Short term and long-term disability insurance, $1,500 adoption benefit, Parental, Jury, Voting, Military, and Bereavement Leave, and Investment options. EVOLVE Family Services is an Equal Opportunity Employer It is the policy of the agency, in recognition of the essential rights of all children and individuals, to provide agency services and employ staff without regard to race, creed, color, sex, sexual orientation, gender identity, gender expression, union or political affiliation, religion, national origin, citizenship status, age, marital status, disability, or reliance on public assistance except where a bonafide qualification exists. People of color and individuals of diverse backgrounds are strongly encouraged to apply. Job Type: Full-time Pay: $80,000.00 – $90,000.00 per year Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location