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Job Description
Job Description – Accounting Assistant
Background:
A Manufacturing company located in Clearwater has an opening for a high-level Accounting Assistant reporting to the Controller. Ideal for someone who has recently chosen bookkeeping as their profession or a current accounting clerk/assistant/admin looking for more responsibility.
Please Read:
- Must currently live within 30 miles of Clearwater, FL
- This is a full-time in-office role 8:30am-5:30pm (Not remote, not hybrid)
- Salary Range is $50,000-$60,000 (with a highly competitive benefits package)
Responsibilities:
- Accounts Receivable – daily billing, credit and debit memo’s, periodic collections, and assist with merchant accounts
- Deposits – Process deposits, post customer payments (Check, ACH, Credit Card, Wires)
- Accounts Payable – Post vendor invoices, monitor approval process, prepare mailings, reconcile vendor statements, calculate in-transit inventory, and maintain vendor files
- 1099’s – Complete annual 1099’s and 1096 as required. Maintain W-9’s.
- Credit Cards/Expense Reports – Reconcile credit cards, request/ensure backup receipts are collected, research discrepancies, assist is coding statements, use Expensify
- Sales Tax – Assist in managing Avalara account, complete certain state and foreign sales tax returns, obtain and maintain customer annual sales tax certificates and related spreadsheets and files
- Audit Preparation – Assist with Annual Audit Preparations
- Payroll – Complete all periodic payroll processes
- Human Resources – Perform new hire processes and assist in benefits administration
- Administrative & Other – Perform a heavy volume of typing, scanning, filing, organizing, and any other clerical, HR, accounting, and other duties as needed. Create training documentation materials. Purchase supplies. Train and serve as backup for other tasks/roles as needed. Obtain Notary certification and perform notary duties. Maintain office equipment. Bank and post office duties.
Requirements:
- Professional, organized, detailed, strong communication and teamwork skills
- Pass background and drug screening
Preferred but Not Required:
- 1+ Years’ experience in bookkeeping or related area
- 50+ WPM typing skills
