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About Us
EIS is a leading North American distributor of process materials, production supplies, specialty wire and cable and value-added fabricated parts for the electrical OEM, motor repair and assembly markets.
Our culture is highly innovative, collaborative and focused on building and maintaining relationships that allow us to surpass our customers’ expectations. We embrace the qualities that make each of our team members unique and develop each other’s skillsets so that together we can be stronger than the sum of our parts.
JOB DESCRIPTION
EIS Legacy LLC is searching for an AP Analyst to ensure departmental accuracy, efficiency and strong administrative support to the Accounts Payable Manager. The position will be responsible for managing the accounts payable SOP documentation processes, training of new and existing staff, weekly reporting metrics, GRIR and Blocked reporting reviews, back up of AP staff, processing of payments, root causing specific challenges with AP resulting in hold situations, performing project related activities and other special projects and duties as requested by management.
Duties and Responsibilities
- High-volume data entry with exceptional speed and accuracy
- Experience with preparing payment proposals
- Enter and review invoices for appropriate GL coding and approvals
- Strengthen and grow relationships with vendors and internal “customers” with a high level of customer service
- Reconcile vendor statements monthly and resolve outstanding items promptly
- Reconcile and work received not invoice report for timely matching of AP invoices
- Responsible for invoice imaging and record retention of accounts payable documents
- Resolution of vendor issues with the ability to respond both quickly and effectively
- Prompt opening and distribution of mail, scanning and emailing invoices as requested
- Support the company in optimizing its financial transactions and systems
- Assist in streamlining and improving the accounts payable process
- Exercise integrity and confidentiality in financial reporting
- Assist with coordinating special projects and KPI reporting
- Other tasks as directed by management
Skills
Accuracy, detail-oriented, proactive with a sense of urgency
Good verbal and written communication skills
Strong organization, problem solving and analysis
Proficient in Microsoft excel
Required Qualifications
3+ years of full cycle Accounts Payable experience required
Ability to work a full-time 40-hr minimum work week, hybrid/on-site as needed, M-F and overtime as necessary
Experience with EDI inter-workings and collaborate with EDI team on issue resolution
Understanding of IRS 1099 compliance and reporting/documentation for audits
Physical Demands
Long hours sitting, standing, and utilizing office equipment/computers
Ability to lift 25 pounds on occasion
