The East-West Center is accepting applications for a limited, two-year appointment (with possibility of extension) for a Disbursing Supervisor within the Office of Management Operations – Financial and Administrative Services. The Disbursing Officer oversees all payments made by the Center and ensures requisite documentation is obtained, filed and disseminated. The incumbent will supervise disbursing operations and the daily work of its Voucher Examiners, ensuring duties are prioritized, and executed in accordance with Center policies and procedures.
The position is also responsible for ensuring quality control for the Center’s disbursing and other related functions including dealing daily with vendors, co-workers and third parties in resolving payment-related disputes or issues. The position solves problems independently through analysis and by offering alternate resolutions based on prior knowledge or new research of applicable regulations.
MAJOR DUTIES:
The position may perform other duties as assigned.
SUPERVISION: This position works under the general supervision of the Controller. The supervisor provides new or unusual assignments by defining objectives, priorities, and deadlines. Employee is expected to work independently to address the supervisor’s needs and then implement accordingly, including reorganizing the unit as appropriate and instructing the Voucher Examiners on problem resolution.
REQUIRED QUALIFICATIONS: Bachelor’s Degree in Business or a related field; or equivalent training and experience from which comparable knowledge and ability can be acquired. Possesses at least three (3) years of relevant work experience demonstrating the ability to perform the major duties of this position.
Demonstrated ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to communicate effectively both verbally and in writing and to function effectively as a work leader.
Knowledge of routine office practices and recordkeeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines and equipment, including computers, LCD projectors, and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, or other equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work sharing platforms; and of meeting software such as Zoom and Skype.
SALARY: $64,919.97 per year which includes a cost-of-living allowance (COLA) currently at 9.28% (subject to change annually) and an attractive total compensation package.
WHO MAY APPLY: All persons who meet qualification requirements.
HOW TO APPLY: Submit an electronic application at https://eastwestcenter.bamboohr.com/careers/88. Application information should include a cover letter with position title and a statement addressing how the qualifications are met, a resume, and names and addresses of three professional references. Screening and assessment will be based on the materials submitted.
An Equal Opportunity Employer/Vet/Disabled
As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment.
This is a full-time position
Job Type: Full-time
Pay: $64,919.97 per year
Benefits:
Physical setting:
Schedule:
COVID-19 considerations:
All East-West Center employees are required to be vaccinated with an additional booster shot, unless granted a religious or medical exemption from Human Resources. Employees are also required to wear a mask in all common areas of EWC buildings.
Ability to commute/relocate:
Education:
Experience:
Work Location: One location
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