Deerfield – Agency of Brand® Looking for Accounts Payable Accountant at Conshohocken, PA Full Time

Role Summary: The Accounts Payable Accountant is a financial professional who specializes in managing a company’s accounts payable function. The role involves various responsibilities related to tracking, recording, and managing these financial obligations. To excel in this role the Accounts Payable Accountant should have a strong understanding of accounting principles, attention to detail, good organizational skills, and the ability to work with accounting software and spreadsheet applications. Additionally, effective communication skills are essential for dealing with vendors and internal stakeholders

Key Duties and Responsibilities:

• Invoice Processing: Responsible for receiving and processing invoices from suppliers. They verify the accuracy of invoices, ensure that goods or services were received, and match them with purchase orders and receiving documents.
• Payment Processing: Coordinate and execute the payment of approved invoices within the company’s payment terms. This includes initiating electronic payments, preparing checks, and ensuring payments are made on time to avoid late fees and maintain good relationships with suppliers.
• Expense Coding: Allocate expenses to appropriate accounts and cost centers within the organization’s accounting system. This ensures that the company’s financial records accurately reflect its expenses.
• Vendor Management: Maintain vendor records, including contact information, payment terms, and historical transaction data as well as forms including vendor contracts and electronic banking information. This information is crucial for negotiating favorable terms and resolving any discrepancies.
• Reconciliation: Reconcile supplier statements with internal records to ensure that all invoices and payments are accounted for accurately.
• Expense Reporting: Process employee expense reports and coordinate reimbursements via the payroll system on a bimonthly basis.
• Compliance: Ensure compliance with company policies and relevant accounting standards, such as Generally Accepted Accounting Principles (GAAP).
• Communication: Communicate with suppliers and internal departments to resolve invoice discrepancies, payment issues, and other accounts payable-related inquiries.
• Record-Keeping: Maintain organized and up-to-date records of all accounts payable transactions for auditing and reporting purposes.
• Process Improvement: Identify opportunities to streamline accounts payable processes, increase efficiency, and reduce costs.
• Audit Support: Assist in internal and external audits by providing necessary documentation and explanations related to accounts payable.

Qualifications:

• Associate’s or Bachelor’s Degree in accounting, finance, or a related field.
• Prior experience working in an accounts payable role and demonstrated familiarity with the specific tasks and responsibilities of the role.
• A strong grasp of accounting principles, including knowledge of Generally Accepted Accounting Principles (GAAP), is essential.
• Familiarity with financial analysis, budgeting, and forecasting may be beneficial.
• Attention to detail and the ability to accurately process and enter financial data is crucial.
• Proficiency in accounting software; Netsuite experience a plus.
• Proficient in Microsoft Excel
• The ability to analyze financial documents, invoices, and payment records to identify discrepancies or issues.
• Effective communication skills are essential for interacting with vendors, colleagues, and other departments.