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Job Description
Monday – Friday 8am – 4pm
Admin/Accounting Assistant
Job Description, Duties & Responsibilities, and Required Skills
Overview – Admin/Accounting Assistant
The Accounting Assistant position is responsible for supporting the accounting department in accounting functions of the Club. Administrative duties vary but primarily include processing accounts payable, receivable, payroll and the onboarding of new staff. The successful candidate will be responsible for maintaining, recording, reporting and interpreting all day-to-day financial transactions for the Club, including restaurant and bar operations, member dues, marina slip income and other sources of income.
Coronado Cays Yacht Club is a private, Not for Profit Company, owned by its equity members and operated by its Board of Directors on behalf of its members. The Admin/Accounting Assistantposition must be able to adapt to the various administrative requirements associated with this unique and dynamic organization. As a small, member owned business, at times all staff are required to assist other Club functions as a collateral duty for special events or when one area requires assistance to keep the Club functioning properly.
Duties and Responsibilities:
_Assist the Club’s Accounting Department with: _
Making record entries or adjustments to Club Point of Sale and/or accounting software, spreadsheets, or purchase ledgers and journals
Assisting with verifying payments, disbursement and receipt amounts, and corresponding records
Helping with month-end closing and verification
Issuing monthly statements to Members via email or US Post
Taking member payments, including credit card processing in TRANSAX or other system approved by the Club;
Verifying that members are being charged correctly for dues, food & beverage, Storage units, slips rental, and extended stay fees.
Traveling to bank for deposits
Processing and reviewing financial documents before filing and/or giving to General Manager as requested
Contact members with information regarding their account, contact members with declined cards/payments
Tracking employee surcharges and tips multiple times a week
Required Skills:
Knowledge of Microsoft Office Suite, including: Excel, Word, Access and Outlook
Knowledge of QuickBooks
Typing error free correspondence, data entry and Excel spreadsheet manipulation
Ability to properly inventory, record results and order supplies to maintain the proper levels
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Benefits:
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Supplemental pay types:
Bonus pay
Ability to commute/relocate:
Coronado, CA 92118: Reliably commute or planning to relocate before starting work (Required)
Experience:
Bookkeeping: 1 year (Required)
Work Location: One location