Converse International School of Languages Looking for Accounting Supervisor Manager at San Diego, CA Full Time

Accounting Office /Accounting Supervisor Job Description

Job Function

The Accounting Supervisor overseas the operations of the Accounting Staff and Accounting Office.

Approximately 20 hours per month for September through May. For June through August see * Additional responsibilities for Summer Junior Programs below.

Outline of Responsibilities:

Monthly: (Approximately 20 hours per month)

• Review bank reconciliations for accuracy. Staff Accountant will process payroll and record.
• Record Revenue for month of student bookings (reports come from CLASS/Fidelo)
• Review accuracy of expenses and make any adjustments if necessary.
• Review Balance Sheet and P&L reports prior to sending to Javier.
• Update Cash Flow report for Month.

Quarterly: (Approximately 5 hours per quarter)

• Update Owner’s Distributions Report and create owner’s distribution checks.
• Run Quarter Revenue reports from Class/Fidelo and Update QuickBooks if needed.

End of Year: (Approximately 15 hours for year)

• Review year P&L and Balance Sheet and make any adjustments prior to sending file to CPA.
• See that all YE reporting in completed in a timely manner (i.e. 1099’s, etc.)

Human Resource: (Approximate 5 hours as needed)

• Research any HR issues and make sure are in compliance with California Law.
• Review Payroll for accuracy. Staff Accountant will process payroll for ESL Adult Program
• Address any employee issues.
• Maintain Health Benefits for employees and address any issues or questions.

Additions: (Hours as requested by Managing Partner)

• Research banking concerns.
• Anything other assistance you may need.
• Additional responsibilities for Summer Junior Programs.

Approximate hours needed in addition to hours stated above…June(15), July(30-35), August(15)

Human Resource & Payroll

• Set up Payroll Schedule in PayChex for Junior Programs (3 bi-weekly payrolls)
• Collect and verify accuracy and completeness of documents.
• Process Junior Program payrolls and record in QuickBooks.
• Address any Junior Program employee issues that arise

Banking & Financial Reporting

• Assure enough funds are available in the Junior Bank accounts for the Program Managers to utilize
• Record and reconcile transactions and bank statements monthly in QuickBooks
• Review P&Ls and Balance Sheets for accuracy before sending to Managing Partner