City of Volga Looking for Deputy Finance Officer at Volga, SD, United States Full Time

Job Description

***Please do not apply through Indeed. Review the application materials at https://www.volgacity.com/DocumentCenter/View/1997/Deputy-Finance-Officer-Job-Description-and-Fillable-Application and follow instructions. A completed city application, resume, and cover letter must be sent to michael @ volgacity.com or dropped off or mailed to City Hall – PO Box 217, Volga, SD, 57071***The growing City of Volga, South Dakota (pop. 2,100) is seeking a full-time Deputy Finance Officer to assist the Finance Officer with utility billing, financial processes, office duties and coordination, working with the public, assisting with community events, and other duties as assigned.The ideal candidate will display excellent communication, exceptional multitasking abilities, strong customer service skills, be a team player, and have knowledge of financial and accounting software. Candidates must also demonstrate the ability to engage the general public. Starting wage: $22 – $24 per hour (doq) with a competitive benefits package including a South Dakota Retirement Plan, PTO, sick leave, paid holidays, and health, life, dental, and vision insurance.Join a great team, work with residents and businesses of Volga, complete fulfilling tasks and challenges, and help the city thrive and grow by applying today!HOW TO APPLYTo apply, submit a completed city application, cover letter, and resume to Michael Schulte, City Administrator, City of Volga through email at michael @ volgacity.com or mail to PO Box 217 Volga, SD 57071. For more information or questions related to this position, contact Michael Schulte at (605)-627-9113. Application and materials will be accepted until August 3, 2022 at 12 p.m. AA/EOE.***Please do not apply through Indeed. Review the application materials at https://www.volgacity.com/DocumentCenter/View/1997/Deputy-Finance-Officer-Job-Description-and-Fillable-Application and follow instructions. A completed city application, resume, and cover letter must be sent to michael @ volgacity.com or dropped off or mailed to City Hall – PO Box 217, Volga, SD, 57071***Job Title: Deputy Finance Officer Supervisor: Finance OfficerDepartment: Administration Classification: Full-time, Non-Union, Non-exemptWork ScheduleThe typical work hours for this position are 7:30 a.m. through 4:30 p.m., Monday-Friday. Additional and evening hours may be required as assigned.Description of Work: Under the direct supervision of the Finance Officer, the Deputy Finance Officer works closely with the Water/Wastewater Department, Electrical Department and Public Works Department on city operations, handles day-to-day utility billing, serves as a first point of contact to the general public, and processes all utility bills and payments. The Deputy Finance Officer is the first to interact with the public and directs questions and inquiries to the correct department.
Essential Functions of the Job

• Reviews, prepares, organizes, and records all utility payments, utility bills, and all utility billing related items. Prepares utility bills, updates permanent records of utility billings. Prepares lists of arrears, assesses penalties, and deals with delinquent accounts. Records utility payments and prepares deposits. Updates rate changes as they occur.
• Operates and assists the Finance Officer with the city’s accounting operations including assisting with accounts receivable, accounts payable, billing invoices, and reconciling accounts.
• Assists the Finance Officer of posting payments and maintaining utility fund accounts, which includes all aspects of accounts receivable and accounts payable, according to established account classifications.
• Assists in maintaining and processing utility investment records and schedules. Initiates, processes, and follows up on purchase orders and requisitions.
• Sends shut off notices and other information to the public.
• Makes deposits at the bank. Participates in the preparation of financial statements, journal entries, schedules, and other statistical and financial reports. Deposits all income for the City.
• Performs customer service duties. Greets and routes visitors. Responds to customer and client questions, concerns, and requests regarding utility bills and related issues with patience and understanding. Assists visitors at the public counter and telephone callers. Receives and processes applications for utility services.
• Assists and performs secretarial and clerical duties. Answers and directs phone calls. Monitors fax machine transmissions containing utility locates. Takes detailed messages and notes to provide to the correct city staff member with clear communication.
• Schedules reservations at the Community Center, Auditorium, and Community Gardens.
• Assists with planning of the community’s “Old Timers Day” weekend and other Volga community events.
• Assists Park & Rec Director including but not limited to, creating the Park & Rec guide, preparing and assisting with Sign-Up Day, preparing all clothing orders, and other tasks as needed.
• Assists with social media posts and website updates.
• Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and citizen customers.
• Assists with state and federal reports and documents related to the City.
• Assists other departments as needed.
• Complies with appropriate local, state, and federal safety rules, regulations, and statutes.
• Performs physical demands and work environment requirements for this position.
• Attendance during regularly scheduled work hours and outside of regular hours as necessary.

Additional Functions:

• Assist citizens with information needs, problems, or complaints when possible.
• Is a back-up to the Finance Officer in the following areas:
• Record the minutes for the City Council meetings and maintain permanent record
• Perform all payroll functions; administer employee benefits such as health insurance, retirement, life insurance, worker’s compensation, and social security; and supervise time and attendance recording
• Orders office supplies and needed utility supplies
• Other duties as directed by the Finance Officer or City Administrator

Required Knowledge and Abilities

• Knowledge or willingness to learn various computer programs and software including Microsoft Word, Excel, Publisher, and Banyon accounting software or equivalent.
• Knowledge of modern office methods, procedures and practices.
• Knowledge of municipal accounting system requirements and procedures.
• Ability to self-manage and initiate new projects and ideas.
• Ability to create improving efficiencies of city operations.
• Ability to provide appropriate information to the public and other City divisions and/or departments in handling citizen inquiries and requests for service.
• Ability to maintain financial and statistical records.
• Ability to analyze and interpret financial documents and reports.
• Ability to make mathematical calculations rapidly and accurately
• Ability to maintain complex filing systems including confidential personnel files.
• Ability to multi-task at a high level.
• Ability to provide excellent customer service to the City customers.
• Ability to keep personal financial information confidential.
• Ability to establish and maintain effective working relationships.
• Ability to listen, comprehend, and effectively communicate information both written and orally to all individuals.

Education and Training:

• This position requires a high school diploma or G.E.D. Certificate with post-secondary experience preferred.
• A minimum of 4 years of education and/or experience in bookkeeping, finance, utility billing, or in a city office is preferred. Education may be substituted for experience.

Physical Demands:

• Normal office environment; occasional lifting up to 20 pounds.
• Must be able to operate normal office equipment, review work products, file and retrieve files.

• Requires incumbent to work inside, alone, with others, around others, and have contact with the public.
• Activities that occur continuously (more than 7 hours) are: using fingers and hands for repetitive, non-repetitive, or consistent actions; handling; hearing; using near vision, far vision, depth perception, accommodation, color vision, and/or field of vision/peripheral vision; and using the sense of smell.
• Activities that occur frequently (from 4 to 7 hours) are: sitting.
• Activities that occur occasionally (from 1 to 3 hours) are: standing; and walking.
• Activities that occur infrequently (up to 60 minutes) are: bending/stooping; squatting; crouching; kneeling; pushing; pulling; twisting; reaching at, above, and below shoulder level with right and left shoulders together and/or independent of one another; fine manipulating with fingers; talking; and lifting and carrying up to 34 pounds.

EquipmentUses common office supplies and equipment, including computer, telephone, calculator, fax, copier, scanner, credit card processor, paper shredder, laminator, and till to perform required functions. This position doesrequire the operation of an automobile.Job LocationThis position will be located in the City of Volga City Hall – 226 Kasan Avenue.The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.The City of Volga is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.***Please do not apply through Indeed. Review the application materials at https://www.volgacity.com/DocumentCenter/View/1997/Deputy-Finance-Officer-Job-Description-and-Fillable-Application and follow instructions. A completed city application, resume, and cover letter must be sent to michael @ volgacity.com or dropped off or mailed to City Hall – PO Box 217, Volga, SD, 57071***Job Type: Full-timePay: $22.00 – $24.00 per hourBenefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location