JOB SUMMARY
Performs several skilled and complex financial, accounting, and supervisory tasks, including coordination of the annual budget.
Supervises day-to-day operations of the financial services and front counter public experience functions of the Finance Department.
Supports Finance and Technology Services Director with City treasury duties including investments, banking, and debt administration.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Supervises the day-to-day operations of the financial services and front counter public experience functions of the Finance Department.
Motivates and communicates clearly in order to create a collaborative team. Monitors workflow, assignments and provides technical support for Finance and public experience positions which may include Payroll, Accounts Payable / Purchasing, Accounts Receivable, Business Licenses / B&O Taxes, Utility Billing, Customer Service (Public Experience Liaisons) and Project Accounting.
Assists with revenue and expenditure forecasting based on current economic trends and historical data. Analyzes and monitors actual operating results for each department throughout the year comparing to budgets and forecasts.
Serves as system administrator for the budgeting and financial reporting system. Maintains system security and assists with software upgrades.
Ensures that system internal controls are in place for all modules.
Advises staff of those findings.
Identify variances and coordinate corrective action with departments or finance staff if needed.
Provides final draft report to the Finance & Technology Services Director for review prior to the State Auditor’s Office required submission date.
Supports Finance & Technology Services Director in preparation of audit workpapers and schedules prior to the audit fieldwork.
Provides hands on support during the audit fieldwork to ensure that audit work is completed accurately and timely.
Responsible for assisting the Finance & Technology Services Director with ensuring the integrity of the City’s financial records.
The Finance Manager has a duty to report any anomalies, concerns, or financial discrepancies to the Finance & Technology Services Director and / or the City Manager in a timely manner so any issues can be researched and resolved.
KNOWLEDGE, SKILLS AND ABILITIES
QUALIFICATIONS
Required
Preferred
WORKING CONDITIONS
Duties are performed primarily in an office environment with sitting for long periods of time, utilizing standard office equipment and personal computer.
The noise level in the work environment is usually moderately quiet. May be required to deal with upset customers. This position typically requires movement around the office, reaching, pushing, grasping, finger dexterity, hearing, seeing and repetitive motions.
Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
BENEFITS
The City of Port Townsend is an equal employment opportunity employer. The City employs, retains, promotes, disciplines and otherwise treats all employees and job applicants strictly on the basis of job-related qualifications and competence.
These policies and all employment practices shall be applied without regard to any individual’s sex, race, color, creed, religion, national origin, sexual orientation (including gender identity), pregnancy, age, marital status, military status, disability, genetic information, or any other characteristic protected by law.
This job description in no way implies that these are the only duties to be performed. The employee occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisors.
This job description does not constitute an employment agreement between the City and the employee and is subject to change as the needs of the City and requirements of the job change.
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