Job description
POSITION SUMMARY:
We have an immediate opening for an Executive Assistant to support the Business & Finance Division. This position reports to the Chief Financial Officer (CFO) and will provide administrative support to the CFO and Business & Finance division by efficiently managing the CFO’s calendar, providing information necessary for decision making, and anticipating, monitoring, and resolving issues and problems. Using keen verbal and written communication and excellent customer service skills, the Executive Assistant interacts with staff at all levels within the Academy, trustees, donors and external clients.
Come join a team dedicated to the Currently, the Academy has a including three initiatives – Hope for Reefs, Thriving California, and Islands 2030 – that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at .
We hope you are inspired by what we do and are excited to contribute to our mission. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.
We are committed to ensuring diversity, equity, accessibility, and inclusion are intrinsic to Academy culture and operations, from recruitment and retention to science and advocacy. Explore to learn about our intentional engagement of traditionally excluded groups in an effort to spark interest in or foster pathways to scientific careers.
This full-time position is based in San Francisco, California. Please do not apply if you are not willing to relocate. Staff are currently expected to work from the Academy offices at least 2-3 times per week, which may fluctuate based on business needs. The candidate must easily be able to work onsite at the Academy of Sciences in Golden Gate Park when needed. Candidates are required to have up-to-date COVID-19 vaccination, including receiving a booster shot, as a condition of employment, absent qualifying exemptions in accordance with applicable laws. Individuals receiving a conditional offer of employment from the California Academy of Sciences will be provided the full text of the vaccination policy.
POSITION DUTIES AND RESPONSIBILITIES:
CFO and Business/Finance Division Support
Specific job responsibilities include, but are not limited to the following support to the CFO and the Business/Finance Division:
Board Committee Support
QUALIFICATIONS:
EXPERIENCE and/or EDUCATION:
A qualified candidate will possess a combination of the following experience and/or equivalent education:
KNOWLEDGE, SKILLS AND ABILITIES:
WORK ENVIRONMENT:
Reasonable accommodations will be made to enable individuals with disabilities to meet the job’s essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, use a computer, and communicate on the phone, in person, and online meetings/calls. Must be able to perform repetitive motions 90% of the time.
APPLICATION DEADLINE: December 2, 2022, 5pm. Applications will be accepted and reviewed on a rolling basis.
HOW TO APPLY: Please submit a resume and complete the brief online application.
The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the (SF Police Code, Article 49).
The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, place of birth, national origin or ancestry, physical, mental or medical disability, height or weight, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.
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