Boys & Girls Clubs of Central Virginia Looking for Finance Coordinator at Charlottesville, VA, United States Full Time

Job Description

Position: Finance Coordinator
Location: Charlottesville, VA
Position Status: Full-Time, non-exempt
Reports to: Chief Financial Officer
Salary Range: $22-24/ hrPosition Summary:
The Finance Coordinator supports the advancement of Boys & Girls Clubs of Central Virginia’s mission and is an integral member of the finance team, reporting to Chief Financial Officer. The Finance Coordinator is primarily responsible for the organization’s daily finance activities that are directly related to accounts payable transactions or are expense related ensuring that they are accurate and comply with the organization’s accounting policies and regulatory requirements by preparing regular financial reports, reconciling financial records, and providing support to the finance department. Additional duties include providing regular reports, and training staff on the organization’s payment procedures. The Finance Coordinator may attend meetings and provide support for in-person club events.BGCCVA Mission: To enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring citizens.Position Description

• Accounts Payable: collect, verify, and process invoices regularly; includes researching and resolving payment discrepancies
• Follow-up with vendors
• Adhere to the approval process for payments and reimbursements according to BGCCVA-approved policies
• Prepare, review, and distribute Accounts Payable (A/P) age analysis regularly to designated staff and board members
• Ensure reconciliation of the A/P Ledger is completed on a regular basis and in line with BGCCVA reconciliation procedures, including credit and debit cards
• Support the annual external audit process by preparing and reviewing audit requests as necessary
• Manage electronic payments, and electronic and manual filing processes
• Monitor, manage, and pay club credit card through importing, approvals, and exporting of charges on a weekly and monthly basis
• Train and communicate to staff organizational A/P process to include Nexonia and Pex process
• Establish and maintain good relationships with vendors, committee members, board members, and, external partners
• Assist with regular financial report preparation to include month-end, year-end closing, and grant reports
• Create and prepare 1099’s annually in a timely manner
• Review and maintain records, monitor billing, and maintain communication with vendors on payments for special projects
• Review for accuracy and import journal entry for payroll
• Review monthly general ledger report for accuracy
• Create and supports opportunities, systems, and expectations that promote an organizational culture of diversity, equity, and inclusion
• Create, foster, and maintain a respectful and inclusive environment for all people

Knowledge, Skills, and Abilities:

• Accuracy and attention to detail
• Absolute ability to maintain client, staff, and agency confidentiality
• Proficient in Excel and experience with Microsoft, Word, Excel (Pivot Tables, PowerBi), PowerPoint, general internet use, and capacity to learn required external databases
• Ability to problem solve and provide appropriate solutions
• Ability to work with a variety of systems, agencies, data, and individuals while exhibiting excellent communication skills
• Ability to maintain records and prepare verbal and written reports
• 1-3 years of accounts payable and general accounting experience
• Knowledge of general bookkeeping procedures and general accounting principals
• Commitment to the mission of the Boys & Girls Clubs of Central Virginia

Education and Certifications:

• Associates Degree preferred

Physical Requirements and Work Conditions:

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading
• Ability to work in a variety of environments including those with moderate to high noise levels
• Must be able to remain in a stationary position for up to 75% of the workday
• Ability to constantly operate a computer and other office equipment such as copier, printer, filing cabinets, etc.
• Ability to accurately and effectively exchange information due to frequent communication with other organization personnel, external partners and grantors, and others
• Ability to engage in substantial repetitive motion from typing or writing, etc.
• Light work: the ability to lift and/or move 20 lbs on occasion

Boys & Girls Clubs of Central Virginia requires all employees to provide proof of vaccination against COVID-19. Reasonable accommodation provisions will be applied in line with the Americans with Disabilities Act.BGCCVA provides equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, pregnancy, gender, disability, national origin, ethnic background, citizenship, veteran status, sexual orientation, gender identity and expression or any other characteristic protected by applicable law.Job Type: Full-timePay: $22.00 – $24.00 per hour