BEHAVIOR INTERVENTIONS INC Looking for Administrative Assistant, Service Coordination at Willow Grove, Pennsylvania, United States, Full Time

Position Title : Administrative Assistant; Service Coordination

Department : Service Coordination

Compensation : Starting at $ / hour

Hours : – hours / week, Monday-Friday, AM-PM ( flexibility after training completed)

Location : Willow Grove, PA (Hybrid work option available with Supervisors approval)

Start Date : ASAP

About Behavior Interventions, Inc

Behavior Interventions was founded in by two Board Certified Behavior Analysts with a mission to provide quality Applied Behavior Analysis (ABA) services to our families in New Jersey, Pennsylvania, and Delaware

Our team is composed of clinical and administrative team members all focused on creating meaningful change in the lives of those we serve

We are seeking an Administrative Assistant to support our Service Coordination team in Willow Grove, PA

Check us out on YouTube : Why We Do What We Do

Reporting Relationship :

The Administrative Assistant reports to the Service Coordination Supervisor for all of the duties and responsibilities listed below

The Administrative Assistant will share job responsibilities with the Service Coordination team members

Responsibilities may include, but are not limited to the following :

Reviewing and completing posted administrative assignments daily; reporting progress to the assigned service coordinator

Administrative assignments may include :

Supporting the start of new clients’ cases, including adding new cases to authorization tracker

Following up with families and clinical team members to ensure collection of Welcome Packet documents sent out by Intake Coordinator, ensuring accurate completion of all required documents

Supporting the receipt of valid Written Orders for ABA services by communicating with families and their doctors’ offices

Following up on submitted authorizations by calling / emailing insurance providers, checking portals

Maintaining client records in practice management system (CentralReach)

Assist Service Coordinator in submitting re-authorizations to insurance companies

Tracking, preparing and sending canned emails to clinical staff

Reviewing clinical reports to confirm administrative details are accurate

If you have strengths in these areas you might be a great fit for the position :

Written and verbal communication; able to clearly and effectively communicate with diverse members of the community

Problem resolution; tenacious, can navigate through obstacles to find a way forward

Highly organized; can prioritize work timely and efficiently while maintaining a high quality of work

Meticulous attention to detail; ability to review lengthy packets of paperwork to ensure all details are accurate

What can Behavior Interventions Offer You?

Collaborative team environment

Training in the health insurance authorization process

Opportunities for career advancement

Qualifications :

Highschool diploma with at least months of professional work experience

Ability to maintain confidential information, ie handle sensitive case files and follow HIPAA / FERPA regulations

Ability to work in a fast paced environment; handle multiple situations simultaneously and meet deadlines in an efficient manner

Proficiency with basic math; adding, subtracting, multiplying and dividing accurately utilizing a calculator

Proficient technical skills; working knowledge of Google apps including Gmail, Docs, Sheets and Calendars or equivalent programs

Experience or knowledge in ABA service delivery preferred

Effective customer service and communication skills

Organizational / time management / prioritization skills

Benefits :

$ / monthly benefit towards medical premium coverage after first days of employment when the employee works hours per week or more;

$ in the second year of employment Medical, Vision, Dental and Short Term disability group plan enrollment eligibility

Paid time off : Paid Sick Time :

Paid Sick Time : Paid Vacation :

Paid Vacation : Holiday Pay :

Holiday Pay :

k retirement plan after one year of employment (additional eligibility criteria must be met)

Behavior Interventions is an Equal Employment Opportunity / Affirmative Action Employer and does not discriminate on the basis of race / color, religion, sex, sexual orientation, gender identity, national origin, medical history, protected veteran status, disability or any other legally protected status

PI