Amazon.com Services Looking for Executive Assistant , Executive Assistant, Ww Operations Finance at Dallas, TX, United States Full Time

Job Description

• 3+ years of administrative experience supporting management level staff; senior level executives is highly preferred
• Experience with Microsoft Outlook, Excel, and Word
• Experience managing complex calendars
• Experience coordinating meetings and events and travel arrangements (domestic and international)

Job summary
Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team?

Amazon Worldwide Operations Finance Team is looking for a talented, customer service obsessed, resourceful and self-motivated Executive Assistant to support two busy Directors.

This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. The candidate will have a sense of management of oneself and ability to make decisions independently while striving to be customer-service oriented under tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Key job responsibilities
Responsibilities (including but not limited to):

• Complex calendar management and scheduling of internal and external meetings
• Management of domestic and international travel
• Management of procurement and expenses
• Management of key team activities (such as staff meeting agendas, all-hands meetings, supply ordering, etc.)
• Drive and track completion of key deliverables; follow up on outstanding items and projects as needed
• Organize, prioritize and manage time-sensitive, confidential information; ensure any action items are executed
• Work closely with leadership team and other Executives Assistants to provide support to the organization
• Management of team space, including moves and reconfiguration
• Project/program management: Support cyclical operational planning process, business planning, and performance review cycles

• Bachelor’s degree
• Administrative experience supporting executive level staff
• Great attention to detail and ability to meet tight deadlines
• Ability to complete tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Strong organizational and analytical skills
• Strong communication, and interpersonal skills
• Demonstrated ability to design and improve processes
• Ability to work in a highly ambiguous environment
• Ability to work cross functionally, and coordinate multiple inputs from different teams to a single deliverable
• Solid analytical skills and demonstrated ability to improve processes

*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.

*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.