Allentown Neighborhood Improvement Zone Development Authority Hiring for Manager, Finance and Administration Job at Allentown, PA Full Time

The Allentown Neighborhood Improvement Zone Development Authority (ANIZDA) seeks a Manager, Finance and Administration, to manage the Authority’s budget, financial accounting, and the administrative functions supporting the Board of Directors, Executive Director, and day to day operations of the organization. ANIZDA is a public instrumentality of the Commonwealth of Pennsylvania authorized to administer the development and financing of projects in the Neighborhood Improvement Zone (the NIZ) in the City of Allentown, PA.

Responsibilities and Duties:

Financial

• Assist Executive Director with preparation of annual operating budget
• Bookkeeping and preparation of monthly financial statements are currently outsourced to an accounting firm. Initially, the Manager will review source documents (invoices, statements, contracts, requisitions/applications for payment, etc.), provide direction to bookkeeper, and oversee timely preparation of monthly financial statements, bank and investment account reconciliations, accounts receivable and accounts payable aging reports, invoices, and payroll. In the future, bookkeeping and preparation of monthly financial statements will transition in‐house to be performed directly by the Manager.
• Review monthly financial reports for accuracy. Monitor and explain budget variances.
• Make deposits and follow up on collection of outstanding invoices
• Review invoices received and make recommendation to Executive Director for payment
• Review Project Fund requisitions/requests for payment of approved capital expenditures and make recommendation to Executive Director for payment
• Assist Executive Director in managing annual audit and providing the books, records, and schedules required by the independent auditor. Coordinate response to requests from auditors.
• Manage NIZ Local Hotel Tax reporting and collections

Administrative

• Assist Executive Director in organizing board and committee meetings
• Attend board and committee meetings and prepare meeting minutes

• Manage office including office equipment, voice and data services, supplies, cleaning, repairs, and relationship with landlord
• Maintain and organize files, books, and records
• Manage website content and oversee vendor
• Review bond, loan, lease, and contract documents to ensure compliance with terms and track deadlines
• Assist Executive Director in responding to Right‐to‐Know Requests

Qualifications and Skills:

• Bachelor’s degree in business administration, public administration, management, accounting, finance, or related field
• Demonstrated experience with Microsoft Office and QuickBooks
• Demonstrated strong written and oral communication skills and attention to detail

Job Type: Full-time

Pay: $80,000.00 – $100,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Allentown, PA 18102: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Required)

Work Location: One location