Akima, LLC Shared Services Hiring for Proposal Coordinator Job at Herndon, VA Full Time

Akima is a global enterprise with more than 8,000 employees, delivering agile solutions to the federal government in the core areas of facilities, maintenance, and repair; information technology; logistics; protective services; systems engineering; mission support; furniture, fixtures & equipment (FF&E); and construction. As a subsidiary of NANA, an Alaska Native Corporation owned by more than 14,000 Iñupiat shareholders, Akima’s core mission is to enable superior outcomes for our customers’ missions while simultaneously creating a long-lived asset for NANA consistent with our Iñupiat values. In 2021, Akima ranked #28 on Washington Technology’s Top 100 List and #63 on Bloomberg Government’s BGOV200 List of top federal contractors. To learn more about Akima, visit www.akima.com.

Akima seeks to hire a Proposal Coordinator. This position reports directly to Akima’s Proposal Coordinator Manager. The Proposal Coordinator works within the proposal management department and supports the preparation and submission of winning proposals. In this role, the Proposal Coordinator will work with proposal team members and bidding company representatives to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs), Subcontracted Opportunities. They will also manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.

The position involves supporting and producing a high volume of client-facing documentation on behalf of our company in support of an array of Akima’s services. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Program Management, Business Development, Service Area leads and other subject matter experts, as needed – and thus, is a highly visible role.

The Proposal Coordinator should be proactive and exhibit excellent attention to detail, strong written and oral communication skills, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.

Responsibilities of the Proposal Coordinator:

• Act as the central point of contact on assigned proposals, and lead and guide the work of the Proposal team.

• Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans.

• Support the Proposal Manager with proposal kickoff and debrief meetings, as well as detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.

• Coordinates all production aspects (word processing, graphics, editing, proofreading, reproduction, printing, collation, and binding) services in support of proposal activities.

• Act as a company liaison for large outsourced proposals to ensure company process in followed and compliant proposals are submitted.

• Provide support to BD and Capture on subcontract proposals and facilitate data calls from prime subcontractors.

• Facilitation of multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.

• Solicit management reviews and approvals during proposal development.

• Provide meaningful reviews and feedback in relation to proposal content, ensuring compliance to RFP requirements, evaluation criteria, and technical requirements are addressed.

• Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required.

• Research and gather information to include corporate information, product information, and other standard materials.

• BS/BA degree, or equivalent in relevant experience

• 2+ years’ experience supporting Federal Proposal processes with at least 3+ years’ experience in a corporate environment

• Must have experience working in the proposal process and developing proposal outlines, and compliance matrices

• Proficient in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint

• Proven ability to work across organizations with effective communication, leadership, and project management skills

• Proven attention to detail

• Excellent presentation skills

• Ability to work in a deadline-conscious, results-driven environment

• Highly organized, team-oriented, enthusiastic, independent thinker, and collaborative

• Outstanding written and oral communication are critical

• Experience with SharePoint

• Familiarity with Shipley Proposal Development Process

• Basic knowledge of federal acquisition processes