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Full Job Description
Title:
Accounting Specialist (Sub)
Job Category:
NBU
Job
Opening Date:
March 19, 2024
Job
Closing Date:
June 30, 2024
Locations:
Saddleback
College
Department:
Pay
Grade, for more information click on this link:
Pay Type:
Hourly
Hours Per Week:
0
Job Description:
Class specifications
are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended
to reflect all duties performed within the job.
SUMMARY
DESCRIPTION
Under direction from higher level supervisory
or management staff, performs complex technical accounting tasks
within an assigned accounting area; establishes, monitors and
maintains accurate and current records and reports on assigned
activities; ensures compliance with various federal, state and
district practices, policies, procedures and regulations; and
coordinates and communicates various accounting activities with other
district department personnel, private agencies, vendors and students.
DISTINGUISHING CHARACTERISTICS
This is the
journey level class in the Accounting Specialist series. Employees
within this class are distinguished from the Senior Accounting
Specialist in that the latter performs the most complex clerical
accounting functions at the paraprofessional level requiring
principles of accounting and bookkeeping as well as significant
directly related and progressive experience. Employees at the
Accounting Specialist level are fully aware of the operating
procedures and policies of the work unit.
REPRESENTATIVE
DUTIES
The following duties are typical for this
classification. Incumbents may not perform all of the listed duties
and/or may be required to perform additional or different duties from
those set forth below to address business needs and changing business
practices.
Analyze and audit complex financial data, documents,
and reports to assure accuracy, completeness and compliance with
applicable governmental and district regulations.
Interpret
policies and procedures; provide recommendations and technical
guidance to administrators, deans, staff and students regarding
financial and accounting policies; make decisions and recommend new
procedures to immediate supervisor regarding financial reporting
documents.
Respond to requests for information from
district/college operating units, governmental agencies, and the
public regarding financial and accounting policies; investigate
complaints and recommend corrective action for resolution.
Perform on-line computer terminal transactions to input, update
and maintain financial records, reports and files; research, calculate
and process accounting related documents.
Maintain student
accounts receivable records; make adjustments, corrections and
reconciliations; collect and post student fees including payments for
returned checks and fines.
Coordinate accounting activities
with management, Information Resources and the Orange County
Department of Education in the development, implementation and
maintenance of accounting computer systems.
Compile, maintain
and reconcile information required in processing “1099” tax forms;
interpret information to assure compliance with federal, state and
local policies, laws and regulations.
Collect, count, and
reconcile monies; prepare bank deposits; maintain records of cash
transactions and receipts; reconcile receipts and disbursements with
appropriate accounting records.
Review, reconcile, prepare and
maintain a variety of financial records, ledgers and reports; make
adjustments as necessary; audit accounts as necessary to ensure proper
internal controls; assist auditors in the preparation of annual audit
reports ensuring compliance with various state and District policies,
rules and regulations.
Audit and process applications for
payment from vendors, contractors, architects, engineers, students and
instructors; ensure that disbursements are in accordance with district
and governmental accounting practices and procedures; process and
prepare warrants; maintain records of payments and receipts.
Perform clerical duties, such as typing and filing as required;
operate a variety calculators, copier, check-signing machine and
computer equipment.
Perform related duties as required.
QUALIFICATIONS
The following generally describes
the knowledge and ability required to enter the job and/or be learned
within a short period of time in order to successfully perform the
assigned duties.
Knowledge of:
Principles and
practices of general accounting and auditing. Methods and techniques
of financial recordkeeping and reporting. Office procedures, methods,
and equipment including computers and applicable software applications
such as word processing, spreadsheets, and databases. Mathematical
principles. English usage, spelling, grammar, and punctuation.
Pertinent federal, state, and local rules, regulations, policies,
procedures, and practices.
Ability to:
Perform technical
accounting tasks requiring independent judgment and initiative. Audit,
review, analyze and reconcile assigned accounts, ledgers and reports.
Assure compliance with applicable rules, regulations, policies and
procedures. Analyze, determine and recommend an effective and
efficient course of action to address a given situation. Operate
office equipment including computers and supporting word processing,
spreadsheet, and database applications. Understand and follow oral and
written communications. Communicate clearly and concisely, both orally
and in writing. Establish and maintain effective working relationships
with those contacted in the course of work.
EDUCATION AND
EXPERIENCE GUIDELINES
Any combination of education and
experience that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and
abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented
by specialized training in accounting, finance, business
administration or a related field.
Experience:
Three years of responsible clerical accounting experience.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The
conditions herein are representative of those that must be met by an
employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard
office setting. Duties are typically performed at a desk or computer
terminal; subject to noise from office equipment operation; frequent
interruptions and contact in person and on the telephone with
students, academic and classified staff and others. At least minimal
environmental controls are in place to assure health and comfort.
Physical: Primary functions require sufficient physical
ability and mobility to work in an office setting; to stand or sit for
prolonged periods of time; to occasionally stoop, bend, kneel, crouch,
reach, and twist; to lift, carry, push, and/or pull light to moderate
amounts of weight; to operate office equipment requiring repetitive
hand movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange information. Vision:
See in the normal visual range with or without correction. Hearing:
Hear in the normal audio range with or without correction.
Additional Information:
$32.67/hr
Up to 25 hours
per week
Schedule TBD
On-site only
This position
is a short-term, temporary, hourly, Non-Bargaining Unit (NBU)
assignment, not to exceed 160 days per fiscal year (July 1-June 30).
The assignment is on an as needed basis, and may be shortened or
extended at any time, due to departmental needs, with little to no
notice. This recruitment will remain open until filled or withdrawn.
Once you have submitted an application electronically, the current
status of your application will be available to view at any time upon
signing in under your personal username and password. Please do not
call the Human Resources Office regarding the status of your
application.
Employment with the South Orange County Community
College District is contingent upon successful completion of the Human
Resources pre-employment (“onboarding”) process. The Human Resources
onboarding process may include, but is not limited to, successful
completion of Live Scan fingerprinting (approx.. $70), I-9 completion,
background checks, reference checks, TB testing, as well as completion
of the online onboarding process. Failure to successfully complete any
portion of the onboarding process will invalidate any conditional job
offer received. Falsification of, or omission on, any SOCCCD
pre-employment information may result in withdrawal of any conditional
job offer or termination of employment. Short term, non-bargaining
unit (NBU) positions may only be used on an intermittent/seasonal
basis. Ed. Code sect. 88003 states “Short-term employee means any
person who is employed to perform a service for the district, upon the
completion of which, the service required or similar services will not
be extended or needed on a continuing basis.”
The
Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new employee
which authorizes that individual to accept employment in this country.
Documentation according to USCIS I-9 guidelines (i.e. ID card and
Social Security card) must be presented at the time of hire. Per IRS
regulations, a Social Security card must be presented at the time of
hire.
Inclusion, Diversity, and Equity:
The South Orange County Community College District is committed
to creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures that
students, faculty, management and staff of all backgrounds feel
welcome, included, supported, and safe. Our culture of belonging,
openness, and inclusion, makes our district a unique and special place
for individuals of all backgrounds.
Our District and our
colleges are looking for equity and inclusion-minded applicants who
represent the full diversity of California and who demonstrate a
sensitivity to the understanding of diverse academic, socioeconomic,
cultural, disability, gender identity, sexual orientation, and ethnic
backgrounds present within our community. When you join our District,
you can expect to be part of an exciting, thriving, equity-focused,
and inclusive community that approaches higher education with the lens
of social justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to apply
for a position with our District, you are strongly encouraged to
consider whether your values align with our District’s mission and
goals for EEO, Diversity, Equity, and Inclusion.
Disability
Accommodations: If you require special accommodations in the
application and/or selection process, please notify District Human
Resources (DHR) at least two (2) business days prior to the Job Close
Date/Initial Screening Date, by either calling (949) 582-4850 or
sending an e-mail to .
NBU at-will employment:
After successful completion of the onboarding requirements, an
individual may be employed by the South Orange County Community
College District as a short-term, temporary NBU employee. Employment
will be on an “if and as needed” basis, as determined by the District.
NBU employment is at-will, and either party may terminate this working
relationship at any time. Neither party shall be required to provide
any reason for the separation. NBU employees shall not have
reemployment rights or recourse to petition to be reinstated.
Worksite: NBU employees are limited to working in a
single position in one department/site
Work schedules:
Department/Division managers, administrators, and/or supervisors shall
determine the work schedule of NBU employees to include the number of
days and hours worked per week and the start and stop times.
160-day restriction: NBU employees will not work more
than 160 days (in any combination of NBU positions) no matter how many
hours per day they work.
Payroll reporting period: The
payroll reporting period is from the 15th of the first month to the
14th of the next month. NBU employees are paid on the 10th of the
following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid
on March 10th.
California Sick leave : NBU employees
are eligible for California Sick leave per AB1522. Information
regarding AB1522 is provided to all NBU new hires during the
onboarding process.
Retirement information: NBU
employees may not work more than 960 hours from July 1st-June 30th.
NBU employees who work more than 1000 hours per fiscal year are
required to contribute to the California Public Employees’ Retirement
System (CalPERS), through payroll deduction of about 7-9%. The
District does not intend to employ NBU employees for more than 1,000
hours during any fiscal year.
Sexual
Harassment/Discrimination: The District is committed to
providing an environment that respects the dignity of individuals and
groups; is free of sexual harassment, exploitation, intimidation,
violence, and other unlawful discrimination, preferential treatment,
and harassment, including that which is based on any legally protected
characteristic.
Equal Employment Opportunity: It is
the intent of the Board to establish and maintain within the District
and all of its programs and activities a policy of equal opportunity
in employment for all persons, and to prohibit discrimination,
preferential treatment, or harassment based on sex, age, gender
identity, gender expression, race, color, ethnic group identification,
national origin, ancestry, religion, mental or physical disability,
medical condition, genetic information, pregnancy, marital status or
sexual orientation or because an individual is perceived as having one
or more of the above characteristics.
Confidentiality:
Confidentiality of student and staff information is protected under
federal law. Any information regarding students or staff that might be
accessed in the course of a work assignment through a computer,
student file, or other documentation, is to be used strictly to
perform my job duties and may only be shared with those who are
authorized to have such information.
Mandated reporter:
Child Abuse and Neglect Reporting: The South Orange County
Community College District recognizes the responsibility of its staff
to report to the appropriate agency when there is a reasonable
suspicion that an abuse or neglect of a child may have occurred.
Elder and Dependent Adult Abuse Reporting: It is the policy
of the South Orange County Community College District to treat reports
of violence against elderly persons or dependent adults as high
priority criminal activity that is to be fully investigated regardless
of the relationship between the victim and the suspect(s).
Campus Crime and Safety Awareness : Information
regarding campus crime and safety awareness can be found at or Paper
copies are available in Human Resources upon request.
Drug-Free Environment: The District shall be free
from all unlawful possession, use, or distribution of illicit drugs
and alcohol by students and employees. The unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance
is prohibited in all facilities under the control and use of the
District. Any student or employee who violates this policy will be
subject to disciplinary action, consistent with local, state, or
federal law, which may include the referral to an appropriate
rehabilitation program, suspension, demotion, expulsion, or dismissal.
Smoke Free District: It is the intent of the South
Orange County Community College District to maintain an educational
and workplace environment that is conductive to the health and safety
of our students and employees. Realizing the health hazards posed by
smoking and by second-hand smoke, it is policy of the South Orange
County Community College District to maintain a smoke free environment
for all district sites.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for your
continued interest in working at the SOCCCD.
The SOCCCD is
committed to protecting the health and wellbeing of students, faculty,
staff, administrators, and the communities it serves. More information
can be found on our District website by visiting .
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The
Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new employee
which authorizes that individual to accept employment in this country.
SOCCCD will not sponsor any visa applications.
DISABILITY ACCOMMODATIONS:
If you require special
accommodations in the application and/or selection process, please
notify District Human Resources (DHR) at least two (2) business days
prior to the Job Close Date/Initial Screening Date, by either calling
(949) 582-4850 or sending an e-mail to .
CAMPUS CRIME AND SAFETY AWARENESS:
Information
regarding campus crime and safety awareness can be found at or Paper
copies are available in the District Human Resources (DHR) office upon
request.
PLEASE NOTE:
A California
Public Employees Retirement System (CalPERS) retiree may not accept
employment until after the first 180 days of retirement. Anyone
retired from CalPERS accepting permanent employment with this District
will be required to reinstate as an active CalPERS member. Please
contact CalPERS for additional information regarding your retirement
status.
Any active vested member of California State
Teachers Retirement System (CalSTRS), who accepts employment with the
District to perform service that requires membership in CalPERS, is
eligible to elect to continue retirement system coverage under
CalSTRS.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL
EMPLOYMENT OPPORTUNITY:
The South Orange
County Community College District is committed to creating an academic
and work environment that fosters diversity, equity and inclusion and
equal opportunity for all, and ensures that students, faculty,
management and staff of all backgrounds feel welcome, included,
supported, and safe. Our culture of belonging, openness, and
inclusion, makes our district a unique and special place for
individuals of all backgrounds.
Our
District and our colleges are looking for equity and inclusion-minded
applicants who represent the full diversity of California and who
demonstrate a sensitivity to the understanding of diverse academic,
socioeconomic, cultural, disability, gender identity, sexual
orientation, and ethnic backgrounds present within our community. When
you join our District, you can expect to be part of an exciting,
thriving, equity-focused, and inclusive community that approaches
higher education with the lens of social justice and collaboration
among students, faculty, staff, administration, and community
partners. In deciding whether to apply for a position with our
District, you are strongly encouraged to consider whether your values
align with our District’s mission and goals for EEO, Diversity,
Equity, and Inclusion.
SOCCCD IS AN
EQUAL OPPORTUNITY EMPLOYER
Important :
You must make sure that you have completed your application
for a posting by 11:59 p.m. , Pacific
Time, on the posting’s Job Close Date, along with any required
documents , in order to be considered for the position.
