Essential Duties And Responsibilities
Confers with vendors to obtain information such as terms, price, availability, and delivery schedule.
Compares purchase orders, prices, terms of payment and other charges against packing slips and vendor bills.
Reviews proper accounting period, expense, and department coding.
Record and reconcile P-card transactions.
Ensures purchase orders and other bills are processed in a timely and accurate manner.
Develop training manual and train new users.
Run reports on open PO’s and reconcile for month-end close.
Receives purchase orders and processes into NetSuite
Verify packing slips contain date and signatures physically received from individual who purchased the items.
Scan in packing slips to send to receiving email and receives items in NetSuite
Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action including obtaining credits and returns with supplier.
Processes accounts payable of 3-way match and standalone invoices and credits using NetSuite.
Scan invoices and upload invoices into Advance Bill Management and route for approvals.
Establish and maintain relationships with new and existing vendors.
Modify vendor records in vendor Master file:
Review W-9s and ensure proper 1099 classifications.
Verify banking information following best practices to ensure 100% accuracy.
Identify buyers and complete the sale of excess inventory as required.
Provide support coverage for other members of the Finance and Human Resource teams when they are not available
Additional projects and/or duties as assigned
Full-time onsite work at our Santa Ana location to fulfill the administrative functions referenced above such as scanning in packing slips, scanning in invoices and providing support coverage to other members such as answering the lobby door or helping with shipping packages.
Qualifications Required For Position
Experience With NetSuite Is Highly Preferred.
Well organized, analytical, and strong attention to detail.
Ability to maintain the highest level of discretion, diplomacy, and confidentiality in all dealings with vendors.
Desired Skills And Traits
Work Environment
Autonomous Medical Device Incorporated offers a comprehensive compensation and benefits package to eligible employees including:
Company provided lunch to all employees when working at one of AMDI’s on-site locations.
Autonomous Medical Devices Incorporated (AMDI) will not accept unsolicited resumes from any source other than directly from a candidate. An Agency must obtain advance written approval from AMDI’s internal Human Resources team to submit resumes only in conjunction with approved valid fully executed contracts. We are not currently entertaining Staffing agency assistance for this position.
Our commitment to an inclusive workplace:
We are an equal opportunity employer and encourage people from all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under federal, state, or local law.
Company Description
Autonomous Medical Devices Incorporated (AMDI) is an early-stage, California company focused on developing and manufacturing Autolabs and their associated test discs for human clinical diagnostics. Each of AMDI’s Autolabs are small, portable point-of-care diagnostics devices using breakthrough microfluidics, hardware, and data/cloud connectivity to deliver secure lab quality results in
Autonomous Medical Devices Incorporated (AMDI) is an early-stage, California company focused on developing and manufacturing Autolabs and their associated test discs for human clinical diagnostics. Each of AMDI’s Autolabs are small, portable point-of-care diagnostics devices using breakthrough microfluidics, hardware, and data/cloud connectivity to deliver secure lab quality results in
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