Purpose Statement: Manages the financial department of the Firm, prepares analyses of internal and external financial reports and statements, prepares, and oversees financial forecasts and planning, capital expenditures and operating budgets, oversees payroll, accounts payable and other functions of the Accounting Dept.
Essential Functions:
* Manage the Firm’s billing system, provide support to all users, including assessing reporting needs and handling implementation of electronic billing, and other special client requests;
* Responsible for maintaining internal billing rates/fixed fees on billing system.
* Communicate with clients regarding their account balances and questions;
* Primary contact with banking relationship manager, responsible for initiating wire transfers and signature on all outgoing Firm checks; manage Firm funds in all bank accounts, initiate credit requests and compliance issues with those requests;
* Handle enrollment meetings for the Firm’s pension plan; provide detail to Pension provider of all contributions, loan payments, distribution requests; provide information for annual testing; coordinate with external auditors on annual pension audit, review 5500 reports, file annual required returns;
* Attend Management Committee and Partnership Meetings; Prepare, review and present a monthly report on financial statements; prepare and present annual budget for the Firm; coordinate multi-office financial information; analyze actual to budget information monthly.
* Responsible for maintaining the Firm’s Electronic timekeeping system and integrating it with the payroll system; supervise processing of the payroll and semi-monthly tax payments;
* Prepare monthly staff review worksheets
* Prepare all partner draw payments; maintaining capital balances; calculate all incoming and outgoing partner pay-in/pay-outs;
* Respond to all partner requests for information; as well as all staff requests for verification of employment information.
* Prepare yen-based financial statements for Japanese income tax preparation and provide assistance to Japanese office staff regarding internal bookkeeping.
* Provide detailed schedules to external auditors at year-end reconciling all accounts; respond to auditors inquires; review auditor prepared reports, file all tax returns;
* Prepare and file Personal Property tax returns;
* Prepare foreign country certification forms filed annual with IRS;
* Respond to multiple Census bureau surveys regarding quarterly foreign transactions, economic analysis; and others.
* Supervise Accounting department staff and coordinate responses to daily fax, e-mail inquiries.
Desired Skills and Experience
Education & Experience:
B.S. Accounting and Finance (CPA preferred)
Technical Skills:
Proficiency in automated time and billing systems and Microsoft Office Suite
Skills:
* Excellent writing, organizational, problem-solving, and analytical skills
* Strong proofreading skills
* Ability to work well under pressure and adjust quickly to changing priorities.
* Good interpersonal skills and ability to work effectively with others.
* Ability to exercise sound judgment.
* Ability to manage time, people, and resources to meet deadlines.
* Ability to take initiative, manage projects and handle multiple competing priorities.
* Flexibility and ability to adapt to constantly changing priorities.
* Ability to handle confidential matters professionally.
Beacon Hill Staffing Group is acting as an Employment Agency in relation to this vacancy.
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