Position Summary: This is a hands on position under the County Clerk’s statutory authority under Wisconsin Statute 59.47(1) to act as the County Auditor, the Financial Manager will report to the County Clerk and manage the keeping of all the accounts of the County in all its offices and departments, and shall keep the books of account necessary to properly perform the duties of the office. This is a key management position providing professional support to the County Clerk (Administrative Coordinator), the Audit, Budget and Administrative Committee, and the County Board in the following areas: Financial Reporting; Annual Audit of Financial Statements; Annual Budget Process; Long-term Financial Planning & Borrowing; Risk Management; Internal Audit; Payroll & Accounting; Human Resource Processes; and Compensation & Benefit Administration. The position has various levels of involvement with the internal operations of County departments.
Fulfilling the responsibilities of this position in a small county such as Florence County requires professional expertise and skill, the ability to balance strategic tasks with hands-on work, and the soft skills needed to build trust and work cooperatively with other departments. Most persons performing financial functions will be working in other departments and not reporting directly to the Finance Manager.
Essential Functions: (Includes but is not limited to)
Accounting and Financial Reporting
1. Maintain a dependable, computerized accounting system to meet all processing and reporting needs of the County. Recommend improvements to optimize efficiency without compromising internal controls or exceed budget limitations.
2. Perform or oversee regular account reconciliations to ensure accuracy of financial information and to detect errors or irregularities.
3. Prepare monthly Bill List for review by County Clerk and presentation to the Audit, Budget, and Administrative Committee (ABC).
4. Process or oversee the preparation of all County department payment vouchers and issuance of all checks with sound internal controls in place.
5. Prepare quarterly sales tax report to state of Wisconsin.
6. Monitor payments to independent contractors and secure W-9 reports to obtain tax identification numbers.
7. Submit monthly Journal Entries for approval by the County Clerk to ensure interim financial statements are accurate.
8. Present monthly reports to the ABC.
9. Prepare and submit various fiscal reports to Federal Government, the state and the county in a timely manner.
10. Coordinate the annual audit by the audit firm selected by the ABC.
11. Liaise between departments and the auditors to ensure compliance with all relevant governmental accounting standards. Implement changes in accounting procedure and reporting where deemed necessary and approved by ABC. This may include changes to fund and account structures.
12. Comply with state and federal reporting requirements.
13. Work with the Highway and Human Services departments to integrate their systems with the County General accounting system:
a. Highway Dept. – Enter or oversee entry of journal entries, process of all expense checks, and prepare monthly reports.
b. Human Services – Review journal entries prepared by the department and process or oversee processing of all expense checks.
Supervisory Requirements:
1. Set and monitor goals and work performed by the Payroll Clerk/Accounting Assistant
2. Provide regular feedback on performance and conduct annual performance review.
3. Participate in self-evaluation and goal setting with the Administrative Coordinator and Home Committee
Education:
· Bachelor’s degree in Accounting or experience in similar roles. Equivalent experience, education and training may be considered.
· 4 to 6 years of experience in Accounting. Government accounting experience is preferred.
Knowledge, Skills and Abilities:
Any equivalent combination of training and experience, which provide the following knowledge, skills and abilities:
· Ability to apply Generally Accepted Accounting Principles (GAAP).
· Considerable knowledge of various software including Excel spreadsheets, accounting software, word-processing and email.
· General understanding of allowable costs as outlined in various program manuals.
· Ability to deal effectively with the public, cooperate with related agencies and organizations and clearly interpret and apply policies and directives of the Director, the Board, and State.
· Ability to identify inefficiencies and work toward efficiencies through the use of automated processes.
· Ability to effectively handle responsibility, take initiative, and adapt well to frequent change.
· Ability to maintain confidentiality and handle conflict appropriately.
· Self-starter, have the ability to work independently, and effectively handle responsibility.
· Possess excellent verbal and written communication skills in order to relate with a wide variety of individuals.
· Possess excellent organizational and time management skills.
· Ability to problem solve and identify resources (internal and external) available for assistance.
· Ability to travel to in-state trainings as required.
· Must possess a valid Wisconsin driver’s license and have access to a reliable personal transportation with adequate auto insurance to meet minimum County requirements or other reliable means for local and state wide travel.
Physical Requirements:
· Frequently required to stand, walk, sit, use hands and fingers to handle or feel, reach with hands and arms, talk or hear. Occasionally required to stoop, kneel, or crouch.
· Regularly lift and or move up to 15 pounds and occasionally lift or move up to 25 pounds.
· Vision requirements include close, distant, color, peripheral, depth and ability to adjust focus.
Residency Requirement:
· Must live within the State of Wisconsin or will move to the State of Wisconsin within one year.
Work Environment:
· Office environment. Minimal noise level.
· Regularly exposed to outside weather conditions.
Planning and Control
1. Coordinate an annual update to the Capital Improvement Plan (CIP), a long-range plan that identifies and prioritizes large, capital projects. Work toward integration of the CIP with the annual operating budget and with potential issuance of new debt.
2. Coordinate the annual budget process, establishing guidelines and setting expectations for budget proposals. Encourage a cooperative approach by all Administrators to present a responsible budget to the Audit, Budget, and Administrative Committee (ABC) that balances investments in our community with fiscal responsibility.
3. Identify opportunities to improve the budget process.
4. Provide ABC with regular updates on the annual budget process, with observations and recommendations for meetings with select departments.
5. Prepare Levy Limit and Apportionment reports for Towns/State after the budget process is complete.
6. Prepare financial analysis such as long-range Cash Flow Projections for the Tax Incremental District (TID). Make recommendations for the best use of funds, such as the loan of funds from the General Fund to the TID.
7. Lead the County’s efforts to comply with the standards known as Uniform Grant Guidance, including:
a. Develop and implement UGG policies and procedures
b. Review and file financial reports issued by all grant-funded departments.
c. Oversee the process for Board approval of new grant applications.
d. Oversee the accounting entries needed to accurately recognize grant revenues earned and deferred.
e. Oversee the preparation of year-end audit schedules of expenditures on federal and state awards.
f. Develop financial policies & procedures that provide sound internal controls to limit the risk of
Inaccurate reporting, errors, and fraud.
Payroll & Benefit Administration
1. Oversee and/or Process bi-weekly payroll for all employees and the monthly per diem payroll for board/committee members; Submit to County Clerk for review & approval.
a. Ensure compliance with Pay Voucher policies and other procedures.
b. Monitor employee deductions and benefit charges to departments for group insurance programs. Reconcile accounts periodically.
c. Process payments related to payroll tax and other payroll deductions.
d. Prepare all quarterly State and Federal reports pertaining to payroll
2. Serve as the County’s Employer Agent for the Wisconsin Retirement System (WRS). Prepare retirement reports monthly, process WRS payments, report on employee changes, monitor hours worked by non-participants, and compile and balance year-end WRS reports for credit to each employee’s account.
3. Provide support and make recommendations to the Administrative Coordinator on compensation and benefit matters. Stay current on new developments and requirements such as the Affordable Care Act, changes to insurance products, and approaches to administering time off benefits.
4. Prepare year-end forms: W-2’s and 1095-C’s to employees and 1099’s to contractors.
5. Assist Administrative Coordinator with planning for annual open enrollment meetings.
General Administrative Support
1. Assist Administrative Coordinator in the administration of the Risk Management Program, especially as it relates to Workers Compensation and Property & Liability insurance.
a. Assist with evaluation of proposals and quotes as needed.
b. Coordinate the year-end audit of Workers Compensation.
2. Participate as requested in the areas of civil rights compliance, affirmative action, etc.
3. Assist as requested with various office management issues, such as equipment purchases and maintenance, telephone service arrangements, purchase of supplies, etc.
4. Other duties as assigned.
Florence County is an Equal Opportunity Employer. Florence County does not discriminate on the basis of any Wisconsin or Federal projected classification. In compliance with the ADA, Florence County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss accommodations with their employer and/or supervisor.
The County of Florence, Wisconsin invites applications for the position of Finance Manager.
About the Position: This is a key leadership position, providing the County with financial & accounting expertise and oversight of all financial processes and internal control procedures. A full job description is available at the County’s website http://www.florencecountywi.com or by contacting the County Clerk’s office.
Education & Experience required: Bachelor’s degree in accounting; CPA preferred or other relevant designation; experience in financial management or auditing
Compensation information:
FLSA Status: Full Time (40 hours per week)/Exempt
Reference Rate: $75,000 up to $95,000 for the right candidate
Fringe Benefits: Include participation in Wisconsin Retirement System, paid time-off benefits, and group insurance (medical, dental, vision, life, disability)
The Florence County Employment Application form is required and can be downloaded at the County’s website or by contacting the County Clerk’s office. In addition, a cover letter and resume is strongly encouraged and should include salary history and requirements. Applications accepted until the position is filled. Your application and resume can be submitted to the County Clerk by email , regular mail, or by delivery to the Clerk’s office at 501 Lake Avenue, Suite 241.
Florence County Clerk/Administrative Coordinator
P.O. Box 410
Florence, WI 54121
Florence County is an equal opportunity employer and has a Wisconsin Residency requirement.
Residency waiver approved for the right candidate.
Job Type: Full-time
Pay: $75,000.00 – $95,000.00 per year
Benefits:
Schedule:
Education:
Experience:
Work Location: One location
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