We are a state-of-the-art, prototype and production manufacturing company for the aerospace, aeronautics, defense, semiconductor, and medical industries. Applicant must be able to multi-task and work with little supervision. A good attitude, work ethic and attention to detail is equally important.
POSITION: OFFICE MANAGER
JOB DUTIES:
. Answer phones if/when receptionist is unavailable
. Copy, scan and file documents as needed
. Order and maintain office supplies and raw materials
. Process mail
. Schedule courier service such as UPS and FedEx
. Obtain estimates for raw material and in general, as required
. Schedule company delivery vehicle and machine service
. Handle new hire paperwork/data entry
. Human resources (along with ADP)
. Payroll processing (ADP)
. Provide administrative support to other departments
. Review/acknowledge customer purchase orders
. Create work orders, invoices, purchase orders and packing slips
. Reconcile credit card accounts
. Manage accounts payable and receivable
. Pay company and vendor bills and make deposits
. Process customer credit card payments
. Manage health insurance & 401k
. Perform other related duties as requested or as responsibilities dictate
. Ensure cleanliness and overall organization of all areas of the office, including reception and lobby
REQUIREMENTS:
. Must have excellent interpersonal, written and verbal communication skills
. Experience in using ADP, Office 365, Outlook, Excel, Word, Web browsers
. Knowledge of basic accounting principles (and bookkeeping experience preferred)
. Ability to quickly learn, multitask, establish priorities, meet deadlines and make sound decisions in a fast paced and dynamic environment
. Proactive and resourceful
. Must maintain a high level of professionalism, integrity and confidentiality
HOURS: 7:30am-4:30pm, Monday-Friday
BENEFITS: Medical, Vacation, Holiday
All applicants must be of US citizenship or be of legal residential status with proper documentation.
* Se habla espanol *
Job Type: Full-time
Pay: $900.00 – $1,100.00 per week
Benefits:
Schedule:
Work Location: One location
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