State of Colorado Job Opportunities Looking for Administrator Iv Finance And Risk Administrator at Denver, CO, United States Full Time

Job Description

Department Information

This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.

Review New COVID Compliance in the Conditions of Employment – Effective September

20th, 2021

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CDHSCareers

About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 10 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program MotivateMe
• Excellent work-life programs, such as flexible schedules, training and more

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

About the Division of Facilities Management
This work unit exists to plan, design, construct, operate, maintain and manage the Colorado Department of Human Services (CDHS) facilities and campuses according to all applicable standards in a manner that promotes the CDHS mission of providing a safe, sanitary and effective environment for clients, youth, residents, consumers and staff and enhances the quality of life in CDHS facilities and campuses and in the surrounding neighborhoods.

Facilities served: The facilities managed by the Division of Facilities Management (DFM) include 1,400 acres of land and 349 buildings comprised of 3.8 million square feet. The North district facilities are Colorado Mental Health Institute at Fort Logan (CMHIFL), 1575 Sherman, Wheat Ridge Regional Center (WRRC), Satellite Group Homes, and the Division of Youth Services (Adams, Gilliam, Lookout Mountain, Marvin Foote, Mount View, Platte
Valley, and Ridge View).
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Description of Job

This position exists to provide budget, procurement, accounting, auditing and financial reporting and analysis support to the Division. This position supervises 1 FTE within the DFM Finance group. This position supports the Financial Manager in the accurate classification and reconciliation of budget, procurement, and accounting transactions within the Colorado Operating Resource Engine (CORE), OneCard Management System, and various DFM internal financial spreadsheets and databases. This position compiles and analyzes various data sources to develop complex budget and financial projections and a variety of financial and data special project requests. This position serves as the Staff Authority for CDHS Capital Construction (CC), Capital Renewal (CR) and Controlled Maintenance (CM) as well as district led capital appropriated special projects for all CDHS programs and divisions within the Division of Facilities Management and its Finance group. This position works as a supervisory member of the DFM Finance team and provides expertise and guidance to internal and external stakeholders in all areas of Finance and Contract Management. This position is responsible for making policies and procedure changes to meet the demands of an evolving system, with authority to revise policies and procedures related to financial expenditures and budget management within the Division. This position reports directly to the DFM Finance Manager and in conjunction with the CDHS State Buildings Program Delegate.
What you will be doing:

Manage Service Contracts for DFM:

• Manage service contracts, in conjunction with the DFM Financial Manager, for DFM.
• Contracts and purchase orders include pest control, elevator service, emergency generator service, lawn care, trash removal, fire suppression systems, fire extinguisher inspections, backflow testing, fleet fuel, and medical waste removal.
• Originates specifications and scope of work, conducts the bid process with Procurement, and ensures compliance with contracts and PO’s, processes invoices, and manages the associated budgets and prepares payment authorizations. Work is processed in CORE, eClearance and the Contracts Management System (CMS) utilizing various internal tracking mechanisms and DocSign.
• This position serves as the Staff Authority for Capital Appropriated Contract/Project encumbrances within the Division of Facilities Management Finance group.
• This position works as a member of the DFM Finance team and provides expertise and guidance to internal and external stakeholders in all areas of Contract Management.
• This position is responsible for making policy and procedure changes to meet the demands of an evolving system, with authority to revise policies and procedures related to Capital appropriated fund budget encumbrance.
• This position works directly with the State Buildings Program Delegate.

Creates and operates budget management systems:

• Creates and operates budget management systems.
• Implements procedures for gathering information from staff, budget, and accounting offices.
• By accessing CORE and Info Advantage, compiles budget reports and projections for managers, operating, personal services, grounds and garage dollars.
• With minimal supervisory direction, independently troubleshoot the budget tracking process by researching and analyzing information and Procurement Card records to derive solutions.
• Research and additional information is necessary due to solutions varying with incident.
• Serves as the NDFM primary resource for procurement, accounting, audit, financial reporting and analysis and business process transactions and theory behind established procedures.
• Works closely with the Southern and Western Districts as well to collaborate and coordinate procurement, accounting, audit, financial reporting and analysis and business process transactions and theory behind established procedures.
• Directs staff in coding, documentation requirements, CORE navigation, and accurate completion of CORE transactions. Acts as a liaison with procurement, accounting, vendors and other state agencies.
• This position works closely with the DFM Division Director to review, process and manage funds as well as provide approval to districts and programs on approved spends.
• Also, the position works with Risk Management funds to offset and mitigate risk related expenses to departmental operating funds.

State Risk Insurance Claim Administrator for Division of Facilities Management:

• Administer building and boiler insurance programs for DFM.
• Includes filing and tracking claims, updating policies, acting as single point of contact for State Risk Management and insurance companies, handling reimbursement payments.
• This position also works with third party insurers to cover third party accidents damaging State property.
• This function covers claims and payments which are annually well over $300,000.

DFM Financial Reporting and Analysis:

• Design databases, spreadsheets, and reports by evaluating deliverable requirements using systems and software applications to extract source date, create complex pivot tables, queries, filters, macros, and reports.
• Involves detailed planning and building complex output format and presentation requirements, exporting and importing large volume enterprise level data sources; automated data validation; dynamic data exchange between Access and Excel creating primary and secondary database relationship structures with use of referential integrity.
• Advanced use of formulas, pivot tables, pivot charts, what-if-analysis and conditional formatting.
• Position reconciles databases and spreadsheets to source systems such as CORE, CPPS and the State Credit Card management system.

Processes and approves invoice payments from vendors and contractors:

• Processes and approves payments of invoices from vendors and contractors.
• Determines that billings are correct per the contract or purchase order, assigns correct account numbers, and tracks expenditures through the budget process.
• Operating and cash fund budgets tracked by this position total over $1.5 million annually, with 25 to 30 contract vendors and over 100 vendors for individual purchases.
• Follows rules and directions provided by procurement office in use of procurement cards.
• Monitors all DFM encumbrances to ensure goods and services are properly obligated and CORE payments initiated by general accounting properly liquidate purchase orders.
• Increases or decreases dollar amounts or changes funding elements as needed.
• Monitors DFM financial transactions for appropriateness, completeness and accuracy.
• Performs expenditure analysis in comparison with annual budgets, internal purchasing and expense records.
• Identifies accounting classification errors, prepares and submits request for corrections in general accounting and ensures corrections are made in a timely manner.

Other Duties as Assigned:

• Completing special projects, fulfilling ad hoc business requirements and needs as assigned.
• Examples of recent requests include but are not limited to: designing spacebed utilization costs, material cost analysis, requests for tax exemption forms and substantiation, compliance reporting of various systems to local governments, staff coding assistance, and cash fund financial statement creation and analysis.
• Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Please submit a resume and cover letter with your application.
MINIMUM QUALIFICATIONS:
Education: Graduation from an accredited college or university with a bachelor’s degree in Accounting, Finance, Business Management and Administration, or a closely related field of study.

AND
Experience: Three (3) years of full time professional experience procurement or contracting experience (drafting solicitations, vendor selection, strategic sourcing, contract writing, monitoring contractor performance, management and negotiation).
Substitutions:
Additional appropriate experience which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the education.
**IF USING EDUCATION AS A SUBSTITUTION, YOU MUST ATTACH A COPY OF TRANSCRIPTS TO YOUR APPLICATION**

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a pro-rated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.
Preferred Qualifications:
Experience working with other departments to include Human Resources and management; CDHS, CBH, and other internal communication policies and process knowledge; knowledge of BHPAC policies and mission; knowledge of various communication styles; extensive experience in meeting organization, minutes and distribution of information experience; Ability to interpret and distribute information as needed.

Conditions of Employment:.

• Standard Background
• Requires TB Medical Testing
• Requires a valid Colorado Drivers License.
• Use, Handling, or Exposure to hazardous materials: Proximity to moving, mechanical parts, Exposure to toxic or caustic chemicals., Exposure to electrical shock, and or working in high exposed places.
• This position requires travel to various State site locations.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
• Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination.
  Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.

Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked “SEE RESUME” will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Note: Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process.

Comparative Analysis Process:
The comparative analysis process for this position may consist of a structured application review, and a structured interview depending on the number of qualified applicants.

For recruiting questions, please contact [email protected].

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~