YWCA Bristol Looking for Capital Campaign Project Manager at Bristol, TN Full Time

Job Description

Job Title: Capital Campaign Project Manager

Responsible to: Chief Executive Officer

Job Purpose: Working under the direction of the YWCA NETN and SWVA Chief Executive Officer (CEO) and Capital Campaign Chair (CCC), the Capital Campaign Project Manager will collaborate with the outside Campaign Consultant and coordinate all aspects of a $6.5 Million fundraising campaign that supports financing the expansion of the current YWCA facility and programs and creates a reserve fund, growth expenses and property maintenance endowment. The Capital Campaign Project Manager works a part-time flexible schedule.

Primary Duties and Responsibilities

Administrative Duties:

• Maintain and update campaign prospect lists and related materials
• Prepare regular campaign reports to share with staff and volunteer leadership
• Ensure pledges and in-kind donations are documented and donor recognition is properly recorded.
• Ensure donors are acknowledged in a timely fashion.
• Work with selected vendor on donor recognition signage (displays within space).
• Work with staff and volunteer leadership to follow up on in-kind contributions to ensure that donations are received at the time they are needed.
• Work with CEO, CCC, Board, and campaign leaders to schedule committee meetings; make sure all necessary materials are organized and prepared for the meeting and ensure that notes are accurate and follow up takes place with all committee members.
• Continuously support all Capital Campaign Committees (recruit, outreach, follow-up).

Event Management and Meeting Coordination

• Plan and manage campaign events, including cultivation events, focus groups and public outreach activities. Responsible for all elements of campaign events, including developing invitations, ordering food/beverages and coordinating follow up.
• Coordinate event committee meetings and compile notes/action items.
• Provide support for donor meetings and site visits.
• Make arrangements for meetings with major donors (includes email, follow up, phone calls, reservations, creating talking points)
• Find engagement opportunities with campaign prospects, as well as encourage leaders to be proactive in reaching out to donors on a weekly basis.
• Conduct prospect identification and research.

Communications and Marketing

• Write all campaign correspondence including solicitation proposals, grant applications, grant reports, as well as follow up with major donors and funders.
• Utilize key messages and case for support to create and distribute campaign communication pieces for donors and prospects, including electronic newsletters, mailings, and campaign updates.
• Develop talking points for speakers, written statements for media and presentations.
• Facilitate training for all staff and volunteer campaign leadership.
• Create and maintain all campaign materials, including photos, videos, schematic drawings, etc. and have materials available for presentations as needed.

Other

• Attend weekly staff meeting
• Assist the CEO and CCC as needed

General Requirements

• Works in a safety-conscious manner which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace. Reports any safety violations or hazards.
• Complies with YWCA policies and procedures and local, state, and federal regulations
• Adheres to policy on Drug Free Workplace
• Interacts in a tactful, diplomatic, and humanistic manner with children, families, visitors, volunteers, and co-workers to provide a safe, efficient and caring environment which ensures self-respect, personal dignity, rights and physical safety of each person.
• Maintains a dependable attendance record and adheres to standards of cleanliness, grooming, hygiene, and dress code
• Takes positive action to ensure equal opportunity in the conduct of all business activities without regard to race, color, region, sex/gender, age, national origin, disability, citizenship, veteran status or any other legally protected category.

Physical Demands

• Walking, standing, talking and hearing.

• Ability to lift 40 pounds

Mental Demands

• Ability to communicate effectively (verbal and written)

• Ability to maintain emotional control under stress

• Ability to remain alert and energetic for 8 hours or more

Travel

• Some travel as required for training and meetings.

Job Type: Part-time

Pay: $15.00 – $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Holidays
• Night shift
• Weekend availability

Work Location: One location