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Job Description
POSITION: Special Projects Coordinator – Operations (Finance & Communications)
REPORTS TO: Deputy COO/COO (crossfunctional impact)
POSITION TYPE: 12-month
START DATE: Immediate
COMPENSATION: $47,852 – $62,202
EVERY OPPORTUNITY STARTS WITH A YES
Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of diverse educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!
Our campuses are advancing educational equity. Some quick stats about us:
- 17,000 Students
- 1,800 Team Members
- 19 Secondary Campuses
- 6 Elementary Campuses
- 91% Students Who Qualify for Free/Reduced-Price Lunch
- 94% Hispanic & African American Students
- 90% Students Who Are Accepted to a 4-Year University
- 88% First-Generation College Students
- Top 100 High Schools in the Nation, U.S. News & World Report
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options, like KIPP Texas-Houston and IDEA Public Schools, within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.
THE OPPORTUNITY
YES Prep needs a dynamic Special Projects Coordinator with a diverse set of experiences to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.
To put it simply, you will maximize the efficiency of the Operations Leadership Team through the guidance of the COO & Deputy COO by providing high-level administrative and operational support.
THE ROLE
When you join the YES Prep team, some of the exciting work and responsibilities will include:
- Leading and coordinating preparation efforts for Board and Committee meetings;
- Completing independent research of historical documentation, processes, etc. to lead planning efforts;
- Being a first point of contact for the Operations leadership regarding meetings, tracking finances, professional learning logistics, and communication around timelines and status updates;
- Building individual and team processes for logistical and operational success;
- Overseeing and managing a variety of high priority projects, maintaining documentation and developing standard operating procedures as well as complete ad-hoc projects, requests, and analysis;
- Assisting with planning and coordination of team meetings and agendas, including creating effective presentations (PPT), taking useful minutes, researching and proposing agenda items, etc.;
- Managing procurement compliance; through assisting with purchasing card management;
- Focusing on internal projects and initiatives to support future growth;
- Assisting in organizing the administration and logistics of the Operations team;
- Collaborating with appropriate cross-functional team members to support internal communication efforts and calendar alignment;
- Creating and managing efficient and effective systems for budgeting costs associated with event planning;
- Owning and project managing internal marketing and communications campaigns for the team as needed;
- Assisting with analyzing and preparing reports using Excel and other tools;
- Compiling and submitting monthly reimbursements for Operations Leadership Team members;
- Securing travel arrangements for the team leaders, including transportation, lodging, and trip itineraries;
- Additional duties as assigned.
THE PERSON
We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:
THE MUST HAVES
- Bachelor’s degree from an accredited four-year educational institution OR equivalent experience
- Minimum 2 years of experience in an administrative or operations role
- A record of achievement and accuracy in previous work
- Ability to work outside of normal hours and on weekends
- Belief in and commitment to the mission and core value of YES Prep Public Schools
- Openness to giving and receiving frequent feedback
- Ability to maintain emotional control under stress
- Ability to work urgently in a fast-paced and results-oriented environment
- Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
- A dedication to learn, grow, and develop as a professional
Skills and mindsets needed to be successful in this role
- Efficiency. Operations is not the place to be if you are not seeking standardization and agility.
- Attention to Detail. It should bother you when there is an asterisk in a slide but no footnote.
- Organization. This role is to help the rest of us get, and stay, organized so you MUST have that skill and desire.
- Someone who follows directions clearly but has a spidey sense when additional inquiry is needed
- Ability to seamlessly work with a wide range of personality types and leadership profiles
- Desire to help others be the best versions of themselves.
THE NICE TO HAVES
- Bilingual (Spanish)
- Multitasking of concurrent projects expertise
- Risk management experience
- Nonprofit experience
- Project management experience
THE PERKS
Compensation – This position is an exempt, salaried position; salary offers commensurate with experience.
Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.
Please note, part-time hourly employees (working fewer than 40 hours/week) do not receive pay during system closures. Additionally, 10- and 11-month hourly employees do not receive pay during the months in which they are not working.
Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
- Professional Development – YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
- Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY
YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.
