Woodie’s Wash Shack Looking for Vice President of Accounting and Finance at Tampa, FL Full Time

Shine Time Management LLC, branded as Woodie’s Wash Shack is a membership-based retail express car wash business, building and managing innovative and progressive projects throughout Tampa-St. Petersburg-Sarasota Metro Area. This position is set up to provide functional support for a broad range of accounting and finance services to carwash retail stores, corporate and development activities. This position will oversee the accounting system, including general ledger accounting, intercompany, AP, AR, payroll processing, job cost management, inventory management and reconciliation of bank accounts and preparation of monthly financial statements and annual consolidated audit. The position will also work with FP& A on a variety of projects including investor relations. The ideal candidate will have experience in accounting and finance in industries such as retail, restaurant or C-store. The candidate MUST live in the Tampa Bay area and the position is in-office 5 days per week in Downtown Tampa.

Accounting Activities

Prepare, review or oversee the following accounting functions:

• Accounting System—currently Yardi; administer user access, system setup, including all features and modules currently used by the company.
• Accounting Department Staff, including the establishment and supervision of accounting staff work schedules, department projects, objectives and goals. Provide timely feedback to staff, including formal evaluations.
• Daily account reconciliations, including advancing the department’s use of the “continuous” accounting approach.
• Accounts Receivable and Cash Receipts, including timely recording of retail sales from the Point of Sale system.
• Accounts Payable and Cash Disbursements, including establishment of payment run times and dates to ensure payments are processed prior to due dates. Resolves payment issues related to vendors and consultants.
• Intercompany accounting and bank transfers
• Bi-weekly payroll processing, including allocation of wages to the proper store or company department.
• Construction Loan Draws including accurate budget, contract, and cost-to-date job management.
• Real estate closing transaction posting, including loan closings, land closings, sales and acquisitions.
• Month-end closing activities including bank reconciliations, general ledger maintenance and balance sheet reconciliations.
• Month-end, quarter-end and year-end financial statements for publishing to internal and external stakeholders.
• Annual consolidated financial statement audit and planning process, ensuring completeness by the targeted due date. Provides schedules and information to the audit firm. Serves as point of contact for external auditor.

Internal Control Activities

Perform or oversee the following internal control activities:

• Cash disbursement approver for vendor payments issued from the accounting system by check or billpay.
• Cash transfer approver for bank transfers between intercompany entities initiated on the bank portal
• Wire transfer approver for wire payments sent from the bank portal(s)
• Payroll processing approval for bi-weekly employee wages
• Review journal entry activity of accounting staff
• Draft and edit written policies and procedures for departmental activities, including how-to instructional handouts and visual diagram charts
• Use COSO Framework to evaluate, design and implement effective internal controls

Relationship Management

Assist in managing the following relationships:

• CPA Firm – audit and tax preparation
• Banks – treasury management and bank services
• Lenders – loan reporting and compliance
• Investors – investor reporting and distribution activity
• Insurance Agent – procurement of insurance
• Vendors – onboarding, payment terms, and resolving payment issues
• C-suite – work interdepartmentally to implement own goals or to assist goals and needs of other departments
• CEO/President –ad-hoc projects and analysis
• Internal and external contract management

Strategy and Planning

Assist the organization with the following strategic and planning efforts:

• Complete analysis of financial results; Develop recommendations (strategic and tactical).
• Assist in establishing yearly objectives and meeting agendas,and selecting and managing outside consultants and business systems.
• Pushes the envelope on leveraging technology and processes to make the accounting department more efficient and integrated across departments.

Job Requirements

• Bachelor’s Degree with emphasis in Accounting from an accredited university.
• Master’s Degree is desirable.
• Certified Public Accountant desirable.
• CMA® Certification desirable.
• 10+ years or more of demonstrated work experience working within an accounting/finance team.
• Ability to work without direct supervision and independently with broad guidelines.
• Demonstrate excellent organizational skills with the ability to prioritize and work effectively on multiple tasks in a fast-paced, demanding environment.
• Reliable with following through on commitments.
• Strong attention to details by monitoring adherence to standards.
• Demonstrated skills with all MS Office products especially Excel.
• Demonstrated skills with Accounting Systems, preferably Yardi.
• Innovative! Leans forward on leveraging new systems and technology to meet corporate strategic goals.

Featured benefits:

• Medical insurance
• Vision insurance
• Dental insurance
• Life/STD/LTD insurance options
• 401(k) plan
• FREE car washes
• Generous PTO plans

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