Women’s Health Connecticut Looking for Executive Assistant & Finance Coordinator at Rocky Hill, CT, United States Full Time

Job Description

Position Summary: Physicians for Women’s Health, an affiliate of Women’s Health CT, has an exciting opportunity for a highly motivated and experienced Executive Assistant and Finance Coordinator. The Executive Assistant & Finance Coordinator will perform administrative duties and various financial project initiatives in support of and under the direction of the Physicians for Women’s Health Controller.Essential Duties and Responsibilities:

• Manages the day-to-day operations of the Controller’s office, including using judgement regarding effective triaging of phone calls, correspondence, and other communications.

• Provides quality customer service, receiving phone calls, answering questions, or assisting callers to the right personnel.

• Plans and schedules meetings and appointments, keeping the Controller’s calendar up to date, working directly with the Controller to manage schedule conflicts.

• Assists controller with email and workload management.

• Assists Finance team with various duties and projects.

• Organizes, maintains, and updates files and records (paper and digital).

• Maintains the PTO calendar for the PWH Finance team.

• Completes expense reports, as appropriate, for submission.

• Maintains strict confidentiality of company, its divisions, and all affiliates.

• Manages projects and conduct research as needed on delegated activity.

• Prepares and edits agendas, correspondence, reports, and document files presentations.

• Arranges meetings and/or events including planning, coordination, and support for collateral materials to be distributed.

• Demonstrates proactive approaches to problem-solving with strong decision-making capability.

Skills/Qualifications:

• Bachelors/Associates degree preferred or an equivalent amount of experience.

• 3+ years executive assistant experience supporting senior level executives, finance executives preferred

• Global understanding of accounting/finance/business matters

• Project Management experience desired.

• Strong computer skills including internet research and high proficiency in Microsoft Office Suite, especially Excel

• Excellent interpersonal verbal and written communication skills.

• Exemplary planning, organizational, and time management skills.

• Ability to multitask and prioritize daily workload and track delegated tasks.

Job Type: Full-timeBenefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• Bachelor’s (Preferred)

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 3 years (Preferred)
• Project management: 3 years (Preferred)
• Calendar management: 3 years (Preferred)
• Client Services & Customer Support: 3 years (Preferred)

Work Location: Multiple Locations