Washington University in St Louis Hiring for Payroll Manager – Financial Services – JR72017 Job at Saint Louis, MO Full Time

Position Summary

Responsible for the development and successful operation of the payroll department. This position will lead the payroll team. The payroll manager will be responsible for ensuring the accurate completion of all payroll transaction processing, taxation, accounting and related payroll reporting/processing requirements. This position will ensure payroll processing objectives are being met and maintain positive relationships internally with all departments and externally with auditors, and taxing agencies.

Job Description

Primary Duties & Responsibilities

Manage the payroll team in daily payroll operations and analysis functions.

• Monitor all daily payroll and payroll related accounting transaction processing.
• Ensure compliance with legal and regulatory requirements, including wage and hour laws.
• Analyze staff workflow and prepare in advance for high volume periods.
• Supervise, train and continually drive the professional development of team members.
• Make sure excellent customer service is provided to all payroll customers.
• Assist with processing when necessary.

Manage and evaluate payroll processes.

• Identify efficiencies/process improvements and work with Director and team to implement.
• Recognize potential payroll risks and recommend changes to mitigate them.
• Monitor manual check volume and offer suggestions for error elimination to high volume departments.

Oversee multi-state payroll taxation and taxation of foreign employees.

• Perform monthly payroll tax balancing.
• Review all payroll tax deposits and payroll tax returns.
• Ensure compliance with federal, state and local withholding/reporting requirements.
• Oversee the set-up of new states when needed.

Develop reporting tools to aid staff in monitoring data accuracy.

• Identify additional datasets that could be monitored to improve data accuracy.
• Offer departmental support in creating tools to be used to improve accuracy and timeliness goals.

Assist the Director with strategic planning of the payroll department.

• Perform duties as necessary to support the team and Director.
• Provide input with strategic decision making to support the improvement of the payroll function.

Preferred Qualifications

• An undergraduate degree in accounting and/or CPP.
• Previous experience in a university and/or decentralized environment.
• Experience processing payroll for resident/non-resident aliens and related taxation elements.
• Proficiency with Financial Reporting Systems (e.g. Cognos).
• Proficient in Workday Payroll/HCM.
• Strong Excel and Word skills.
• Proficient in Financial Reporting systems (i.e. Cognos).
• Excellent communication skills, written and verbal.
• A self-motivated individual driven by challenge with the ability to work independently.
• Ability to handle confidential information.
• Ability to meet deadlines with varying degrees of pressure.
• Strong analytical, problem-solving and decision-making capabilities.
• Ability to properly assess pertinent data and develop a frame work for effective and practical solutions to complex issues.
• Excellent interpersonal skills.
• A service-oriented communicator who is a true team player with the ability to forge relationships.
• Ability to work extra hours as required.

Required Qualifications

• Five to seven years in a financial environment.
• Working knowledge of IRS regulations as they pertain to payroll operations.

Job Type: Full-time

Pay: $70,300.00 – $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• St. Louis, MO 63112: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have working knowledge of IRS regulations as they pertain to payroll operations?

Experience:

• Payroll: 5 years (Required)

Work Location: One location