VOLT WORKFORCE SOLUTIONS Looking for Senior Billing & Collections Specialist at Morrisville, North Carolina Full Time

Volt specializes in placing top notch accounting and finance professionals with top tier companies throughout the country. Our client is a leader in the clinical research industry with over 25 years in the business. They have experienced tremendous growth and have an immediate hiring need for a Senior Billing & Collections Specialist.
1-2 days a month in office (either Boston or Raleigh). Must be within commuting distance of either office

What you’ll be doing:
The Senior Billing & Collections Specialist generates project invoice transactions and oversees assigned Accounts Receivable (A/R) Collections, ensuring the integrity and accuracy of A/R transactions. This position interacts closely with the company s Proposals & Contracts and Project Management teams, and has high visibility across the organization, driving company operations for billing and collections.
Independently lead the Collections function to ensure prompt and orderly collection of billed transactions; regularly engage within the Company (Finance, Project Managers, Business Development, etc.) and with external customers to elevate A/R Collections to an optimal level
Tactfully & extensively communicate (phone and email) to critical and sizeable clients seeking payment on funds owed for work completed
Prepare and issue monthly invoices for all billable projects and costs, including hourly, unit, milestone and pass-through; guarantee timely and accurate tracking of customer contracts, change orders, and service invoices; meet departmental billing deadlines; assist with the preparation of monthly client financial summaries and estimates, and report KPI type data on A/R, cash collections, and days sales outstanding (DSO) to the Senior Leadership Team within the Company, including the CEO and CFO
Manage the processing of cash receipts daily; monitor client accounts regularly and identify and pursue delinquent accounts
Effectively communicate with Project Managers, Business Development, and Proposals & Contracts regarding contract documents, change orders, and other contract modifications, approvals, and any additional services related to billing activities to drive collections
Research, review, obtain approval (as needed), and process credit memo requests, and support Project Management with customer billing inquiries; research unpaid or disputed amounts and engage Proposals & Contracts, Project Management, and Finance departments to lead resolution and correction of customer issues and billing errors
Assess and pursue opportunities for maximization of client billing; communicate with Finance leadership as to observations and actions taken
Advise Accounts Payable on client billing, relative to consultant invoicing and reimbursable expenses
Provide year-end support of auditor requirements, which may include research and reconciliation; perform additional assignments, as directed by Finance leadership

What you’ll need:
Bachelor s Degree required, related field (i.e., Accounting or Business) preferred
5-7 years of billing and collections experience required; experience in a contract-based organization strongly preferred
Ability to work in a fast-paced, team environment and meet monthly finance and company reporting deadlines required
Ability to use sound judgment, due care, and act autonomously in performing the duties of billing and collections
Must possess a tenacious attitude around the work of A/R Collections in handling clients with due care and professionalism, and ensuring payments are received according to terms
Knowledge of project structure in a client/consultant business environment required
Thorough knowledge of standard contract terms, including hourly, milestone, not-to-exceed and how they are applied in the billing process; strong understanding of contract billing required
Strong accounting foundation required; revenue recognition experience is a plus
Proficient to Expert skills in Microsoft Office Excel, Outlook, PowerPoint, etc., and experience using enterprise-level accounting software required
Knowledge of project management and resourcing programs preferred
Ability to navigate internal and external organizational obstacles and engage with all employee levels to solve problems required
Ability to prepare and present weekly results in AR and Billing KPIs and results to Company Executives required

Volt is an equal opportunity employer