Vaco Staffing is recruiting for an Accounts Payable Specialist for our client in Jacksonville Florida.
About the Role
The Accounts Payable Specialist is responsible for the accurate and timely processing of expenses in compliance with company policies and procedures. This role requires significant interaction with senior business leaders, external vendors, and various other stakeholders.
Essential Duties and Responsibilities:
Perform weekly vendor payment check run
Perform weekly expense reimbursement check run
Vendor maintenance
Ensure all expenses have been properly authorized and approved
Code documents according to company policies and procedures.
Process expense reimbursements and ensure all reimbursement requests are within company policy
Prepare and issue purchase orders
Receive and match purchase orders and process invoices
Administer travel booking application
Comply with federal, state, and company policies, procedures, and regulations
Assists as required with general accounting functions
Account reconciliation
Access computerized financial information to answer general questions as well as those related to specific accounts.
Ad hoc reporting
Perform general office duties such as filing, answering telephones, and handling routine correspondence.
Operate 10-key calculators, computer software, and copy machines to perform calculations and produce documents.
Operate accounting software to record, store, and analyze information.
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
Work collaboratively with internal and external customers and vendors to achieve positive business results
Ordering of office supplies
Cover front desk as needed
Requirements
Prefer 3-5 years accounts payable experience.
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
SAGE 100/MAS 90 or similar ERP experience helpful.
Highly organized with ability to manage priorities and coordinate multiple projects.
Self-motivated with the ability to work occasional additional hours as necessary.
Demonstrated ability to handle confidential and sensitive information.
Communication proficiency
Customer/client focus
Organizational skills
Strong ability to work in a team environment
Commitment to meeting deadlines
Strong problem solving/analysis abilities
Required Education and Experience:
High school diploma required
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