Upper Valley Music Center Looking for Finance-Office Manager at Lebanon, NH Full Time

FINANCE & OFFICE MANGER

Upper Valley Music Center

Job Description

OVERALL DESCRIPTION

This full-time position is responsible for UVMC’s day-to-day Financial Management and Office Management. The position calls for experience with and knowledge of bookkeeping and accounting, excellent organizational skills, management of policies and procedures, vendors, record keeping, insurance, and facilities, along with HR support, fluency in standard software applications, and ability to learn new software. We expect this person to have good people skills, independent judgment, ability to wear multiple hats, flexibility and an ability to work as a team member. Upper Valley Music Center is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

FINANCIAL MANAGEMENT (20 hours per week)

BOOKKEEPING: Maintain accurate, up-to-date financial records.

· Accounts Payable

· Accounts Receivable

· Bank Reconciliations

· Maintenance of files and records onsite as required by State and Federal laws

· Payroll Processing

· Payroll Tax Return Preparation and Filing

· Reconcile and balance all AR platforms with QuickBooks

· Comply with GAAP and Non-profit reporting best practices.

· Attend staff, program, and Board committee meetings as needed to ensure effective communication within the organization

FINANCIAL REPORTING AND ANALYSIS: Prepare financial reports for internal and external purposes.

· Customized Report Preparation

· Financial Statement Preparation and Review

· Preparation for timely Annual Financial Statements and 990 Tax Return filing

· Work directly with UVMC’s Accountant to ensure compliance with IRS 501(c) (3) reporting rules for Tax Exempt Organizations

· Prepare and present analysis of financial reports as requested by the Executive Director and/or Board of Directors

OFFICE MANAGEMENT (20 hours per week)

OFFICE MANAGEMENT: Maintain office operations.

· Policies and Procedures

• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency

· Vendors

• Monitor and maintain office supply inventory;
• Book venues for off-site programs or events;
• Manage relationships with vendors and service providers, ensuring that all services are provided and invoices are paid on time

· Record keeping

• Design and implement filing systems
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data

· Insurance

• Annually review insurance coverages to ensure that coverage aligns with exposures
• Maintain equipment inventory for maintenance and insurance purposes

· HR Support

• Monitor compliance with regulatory requirements
• Manage onboarding for new faculty and staff

· Facilities Management

• Oversee facilities staff
• Track and plan for routine maintenance
• Collect and process facilities requests from faculty and staff

· Participate actively in the planning and execution of UVMC events

· Provide backup customer service and data entry to Registrar during peak registration periods

· Maintain a receptive, organized, clean, and pleasant environment;

EDUCATION AND EXPERIENCE:

Bachelor’s Degree or higher. Education or credentials in bookkeeping or accounting highly desirable.

Key Competencies:

· Accounting, data and administrative management practices and procedures

· Office management responsibilities, systems and procedures

· Knowledge of human resources management practices and procedures

· Written and verbal communication skills

· Time management skills, ability to multi-task and prioritize work, organizing, and planning

· Attention to detail and problem-solving skills

· Teamwork and reliability

· Excellent computer skills; knowledge of PCs and applicable software such as QuickBooks, Microsoft Office (Word, Excel, PowerPoint), Gmail/Google Documents, and ability to quickly learn new software as necessary

– UVMC is a 501(c)3 non-profit organization and an Equal Opportunity Employer –

Job Type: Full-time

Pay: $45,000.00 – $50,000.00 per year

Benefits:

• Employee discount
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Health safety protocols are in place for in-person work. Masking is required in some situations.

Education:

• Bachelor’s (Required)

Experience:

• Bookkeeping: 2 years (Required)
• Office Management: 1 year (Preferred)

Work Location: One location