University of Louisville Looking for Finance/Operations Department Manager at Louisville, KY Full Time

Location: undefined

Minimum Qualifications

Master’s degree in Business, Public Health, or Healthcare Management and five years of supervisory experience including budgetary development and budgetary management experience, or an equivalent combination of education and experience. Grade EH. Salary minimum� $56,064.�

Preferred Qualifications

Must have proven organizational, analytical, written/oral communication skills, strong technology skills, and the ability to carry out responsibilities with minimal or no guidance. The employee must be able to work independently and have the ability to establish an effective relationship with faculty, staff, and students.

Proficient in MS-Office (Word, Excel, PowerPoint, Teams), Effective oral, written, and interpersonal communication skills. Microsoft Office Suite; University Reports; Recruiting Solutions; Administrative Organizational Skills.

Position Description

This is 40 hours per week schedule position.

Provide executive administrative support to the Chair. Serve as primary supervisor of administrative and financial affairs for department.�

Essential Duties and Responsibilities:
Manage the Departmental grants, contracts, cooperative agreements (pre and post award); provide budgetary and administrative support for submissions, post award management; act as liaison to Department employees, the Office of Sponsored Programs, HSC research office, and external granting agencies.

Analyze systems, policies, and procedures and initiate changes to provide effective business management.

Provide executive administrative support to the Chair.

Serve as primary supervisor of administrative and financial affairs for department. Prepare and/or supervise preparation of all faculty personnel actions (triptychs), coordinate faculty recruitment; act as liaison between Office of Faculty Affairs, School of Medicine Dean’s Office, Office and UofL Business Operations. Manage and/or coordinate reconciliation of all departmental speedtypes. Ensure that all financial policies and procedures are in compliance and reporting deadlines are met.

Manage the effective operations of programs as designated by the department Chair.

Assist with development, coordination, and implementation�of programs, including collaborating with other academic, research, and clinical units.

Evaluate these programs on a systematic basis.

Supervise the preparation and organization of regularly scheduled faculty, staff, and financial meetings.

Disseminate information to faculty, staff, and students as needed.

Coordinate and prepare Departmental Annual Report, and other University/School of Medicine/Departmental/External Agency reports as needed.

Manage the departmental office.

Oversee the personnel transactions of the department.

Assist chair in hiring, training, and evaluation of departmental administrative staff.

Participate in meetings, seminars, and training sessions on financial and administrative matters.

Serve as Graduate Program Coordinator.

Other duties as assigned by the Chair.

The Department of Radiation Oncology encourages candidates to apply who have demonstrated capacity to create inclusive work environments, will work effectively on increasingly diverse teams, and will serve the increasingly diverse students we admit and want to attract.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

How To Apply -Staff Positions

To apply for this position, follow the “Online App. Form” link below and then click on the “Apply Now”. You must answer all required fields and submit your application by clicking the “Submit” button.� Detailed instructions are available at louisville.edu/jobs in the “My Career Tools” section.� Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.

NOTE:
Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload.�

If you require assistance or accommodation with our online application process,�please contact us by�email at [email protected] or by phone 502-852-6258.