University of California Irvine Looking for Finance Manager Assistant at Irvine, CA Full Time

Under supervision of the Finance Manager, the Assistant serves as a key liaison between Campus Research faculty and staff and the Department Administrative office. Some of the major duties are providing a wide range administrative support duties, financial support (reconciling financial transactions, forms preparation, all aspects of purchasing, and honorariums) and facilities management. Additional responsibilities include maintain accurate records and documentation in support of all purchases, process low-value purchase orders, high value requisitions and other types of purchases as required. Utilizing KFS financial system to submit Travel/Entertainment/Meeting reimbursements, processing transactions related to business expenses, and purchasing and maintaining inventory of office supplies for the Division. Incumbent must also possess an experienced level of administrative and communication skills, and must have a keen awareness of organizational structures, demonstrate tact, and diplomacy. Other administrative duties as assigned.

Compensation Range:
$24.66 – $29.62

Department Website:

Required:
1 to 3 years of related work experience with a Bachelor of Arts/Bachelor of Science, or equivalent experience.

• Working knowledge of university policies and procedures preferred. • Experience with cancer-related research preferred. • Knowledge with various types of human subject clinical trials (i.e., National Group, Industrial, and Investigator-authored). Experience with clinical trial management systems, preferably OnCore • Ability to work with detail and prioritize workload to ensure job completion with competing deadlines. Ability to multitask and meet deadlines, despite interruptions. Ability to independently exercise discretion and sound judgment • Ability to interact with the public, faculty, and staff. • Ability to establish and maintain files and records. • Demonstrated high-level communication skills to convey information in a clear and concise way, synthesizing information and presenting it to others. • Demonstrated problem solving capabilities to resolve concerns that arise unexpectedly. • Demonstrated ability to research, properly evaluate information, and prepare concise, well organized reports, summaries, and correspondence. • Demonstrated ability to organize and prioritize a complex and dynamic workload.. • Ability to prioritize assignments and achieve high productivity/quality with short time frames, under rigid deadlines, and /or in environments with frequent workload changes and competing demands. • Skill in working independently, taking initiative and following through on assignments. • Ability to think critically, compiles data from various sources, analyze data, and prepare reports. • Ability to work both independently and as part of team. • Ability to take initiative and demonstrate strong commitment to duties. • Ability to perform ongoing needs analysis and recommend solutions to resolve concerns. • Ability to supervise and train SRAs/Study Coordinators or other personnel involved in the conduct of research studies and clinical trials • Demonstrated ability to interact effectively with culturally diverse population (cultural, socio-economic status, educational, cognitive) to efficiently establish rapport and cooperative, collaborative working relationships • Ability to work a flexible schedule to meet changing priorities

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]