Tri-Mack Plastics Manufacturing Looking for Accounting/Office Assistant at Bristol, RI Full Time

Located in Bristol, Rhode Island for nearly 50 years, Tri-Mack is a leading manufacturer of high-temperature thermoplastic components for the aerospace-defense, semiconductor, energy and medical industries.

Our broad capabilities include collaborative engineering, tool making, injection molding, thermoplastic composite processing, multi-axis CNC machining, bonding and assembly, testing and quality control – all within a modern, environmentally controlled 60,000 sq. ft. facility.

Our culture is based on values that promote respect, teamwork and accountability and we are committed to meeting customer requirements through our ISO 9001/AS9100 quality management system.

PLEASE NOTE – Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time

Position: Accounting/Office Assistant

Summary:

The Accounting/Office Assistant provides administrative and accounting support for Tri-Mack. This position is responsible for performing a range of accounting and clerical tasks for both Accounts Payable and Accounts Receivable. For A/P, this includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments. For A/R, this includes reviewing daily receivables, adjusting as required and sending out the invoices that aren’t supported by customer portals. In addition, this position is responsible for greeting visitors, answering phones, filing, sorting mail and other general clerical duties to effectively support the department and company. Finally, the Accounting/Office Assistant assists the Controller, the Accounting team and Human Resources with other duties as needed.

Responsibilities & Accountabilities:

• Support accounting, matching A/P invoices with packing lists, entering information directly into Visual, reconciling any issues and filing.
• Review daily invoices to ensure pricing, quantities and the POs are correct for each order.
• File check scans, invoices and monthly A/P in the appropriate paper or digital folders.
• Scan and review the previous day’s Accounts Receivables and make adjustments as necessary. Send out invoices to customers not supported by portals.
• Maintain the OHIO sales tax spreadsheet on a daily basis.
• Prepare the necessary paperwork for the daily cash deposits as requested.
• Manage the front-desk and reception areas, serving as the first point of contact, greeting guests, vendors, job candidates, and others; ensuring guest book sign-in, badging, NDA completion, providing WIFI passcodes, directing to the appropriate destination, etc.
• Perform general administrative tasks, such as answering and directing phone calls, retrieving and conveying messages, handling email, faxes, files, and mailings, directing deliveries and filing
• Set-up conference rooms for visits and meetings, including refreshments, ordering food, checking and refreshing the room.
• Keep the office stocked, and organized, order office and break room supplies, copier services and maintain inventory as needed, monitoring the break room, conference rooms and communal areas
• Maintain a safe work environment and adhere to all ISO/AS9100 requirements
• Show up to work on time each day and consistently work hours as scheduled.
• Conduct yourself in an ethical and professional manner and always follow Tri-Mack Values: Respect, Teamwork, Integrity, Accountability and Durability.
• Provide ad hoc support to staff members and departments and all other duties as assigned

Education, Skills & Experience:

• High School diploma or equivalent is preferred.
• 1-3 years of relevant experience in an administrative or Accounting role is preferred
• Knowledge of Visual Manufacturing or similar ERP system is a plus.
• Strong computer skills required, including proficiency in Microsoft Office (Excel and Word), ability to operate general office equipment, and aptitude for learning new software and systems
• Committed to providing outstanding customer service, able to communicate effectively via phone, e-mail, and in person.
• Reliable, accountable team player, who learns quickly, works independently and maintains confidentiality of company information.
• Ability to maintain a calm, respectful and professional manner at all times.
• Strong time management and organization skills, able to handle multiple tasks while paying close attention to the details and specifics of each.

Our Benefits:

We offer competitive salaries and generous benefits, including:

• 40 hour week – Monday-Friday
• Medical, Life & Dental Insurance
• Paid Holiday, Personal Time & Vacation
• 401(k) with Company Match
• Tuition Reimbursement

If you are looking for an innovative, values-driven company where you can put your accounting, organizational and customer service skills to work, grow your career and take on ever-bigger challenges, you may just have found the place! We know our continued success is dependent upon our employees, which is why we are always on the lookout for reliable, knowledgeable and dynamic individuals with past success in a collaborative team setting.

• Tri-Mack Plastics provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status or genetic information. Tri-Mack is a drug-free work environment. Pre-employment drug screening (excludes THC) and background checks are required.

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