Town of Gray Looking for Finance Director at Gray, ME Full Time

TOWN OF GRAY
POSITION DESCRIPTION

POSITION TITLE: FINANCE DIRECTOR – ADMINISTRATION
DATE CREATED/REVISED: 8/2017, 4/2022
C* lassification: * Full-Time, Exempt

Narrative: This is a position of high responsibility, integrity, and discretion, performing a variety of complex administrative, technical, and professional work concerning the finances of the Town of Gray for all Funds, including routine accounting functions (account balancing/reconciliation, journal entries, etc.), tax collection, lien processing, annual audit responsibilities, accounts payable and payroll processing, annual Town budget preparation, and cash-out responsibilities.
This individual has constant contact with Town of Gray employees, the public, and Town officials (as applicable) and is expected to maintain a positive working relationship with each.
All work must be performed in accordance with State & Federal law, Town of Gray Charter,
Town of Gray policies/ordinances/previously established procedures, and generally accepted accounting principles (GAAP). Position requires sound judgment and the ability to work effectively with others toward the goals established by the Town Manager.
Supervision: Supervision is provided to this position by the Town Manager. This position provides supervision to all Town Departments concerning financial matters in coordination with the Town Manager.
POSITION RESPONSIBILITIES/TASKS
Illustrative Only, not all-inclusive:

• Provide leadership, advice, direction, and controls concerning financial matters for all

Departments to maintain the validity of, and transparency concerning all Town financial transactions, in accordance with all applicable financial policies and any other established governing standards

• Prepare and submit administrative written materials, including reports and budgets
• Prepare all Town financial statements, including the development and preparation of special management reports as required by the Town Manager
• Establish, maintain, and enforce written internal controls for Town financial procedures, standards, and processes to ensure the proper and accurate recording of all Town financial transactions o Develop, propose, and implement essential financial policies o Perform routine accounting functions, including account reconciliations (all

Funds), journal entries, cash transfers (between accounts and across Funds), review and recording of all subsidiary ledger financial transactions, daily cash reporting and bank deposits o Consult and cooperate with legal counsel to ensure that Town policies/procedures/ordinances comply with Federal and State law making necessary recommendations concerning the same

Administration-Finance Director-Job Description 1 of 5

o Provide appropriate clarification, coaching and training to applicable employees concerning their financial transaction responsibilities (as detailed in their individual job descriptions) and internal controls as applicable

• Perform the duties of the Town Treasurer as the Town’s Deputy Treasurer with full rights concerning the following: o Accounts Payable processing Town-wide (including all reporting requirements) o Payroll processing Town-wide (including all reporting and withholding requirements) o Revenue collection from outside sources o Annual financial audit facilitation with the contracted outside auditing firm (as required by the Town Charter) as well as the review, verification, finalization and the timely, appropriate distribution of the resulting annual financial statements to the public, and all applicable parties (in accordance with the Debt Management

Policy) to comply with all bond, investment and Town liability requirements o Location, accessibility and disposition of municipal financial records (excepting the Assessor’s records) as determined by the most recent State and/or Federal rules concerning the same o Investment of Town funds in accordance with the Town’s Investment Policy o Debt management in accordance with the Town’s Debt Management Policy o Tax acquired property in accordance with the Town’s ordinance concerning the same o Town-wide financial planning and recommendations in coordination with the

Town Manager o Day-to-day administration of Town funds o Providing required financial information to the Town Clerk for the Town’s

Annual Report

• Perform the duties of the Town Tax Collector as the Town’s Deputy Tax Collector with full rights concerning the following: o Verifying the annual Assessor’s Certificate of Assessment o Facilitating the production and distribution of annual tax bills o Managing tax payment processing by the Clerks and other designated individuals with tax payment processing authorization o Auditing individual tax payment accounts, communicating information about the same with taxpayers, lien holders, interested parties and mortgage companies as requested o Commencing the tax lien process for outstanding real estate tax balances

(including interest) within the time frame allowable by State law, in accordance with the Town’s standard procedure o Pursuing outstanding personal property tax balances (including interest) in accordance with the Town’s standard procedure

Administration-Finance Director-Job Description 2 of 5

• Facilitate and coordinate all stages of the Town’s annual budget process and proposals

(for both the Town Manager and the Town Council) for all Departments (primarily for the General Fund and the Capital Reserve Fund) and its eventual proposal to taxpayers for adoption, including all Charter-required documentation, any formal presentations requested/required and the necessary Warrant articles for Town Meeting

• Create, coordinate, and maintain the Town-wide 15-year Capital Improvement Plan (as required by the Town’s Capital Improvement Plan Policy)
• Reconcile and facilitate grant awards Town-wide, providing all financial documentation and requisitions as stipulated for each
• In coordination with the Human Resources Director, maintain employee benefit plans and assist as necessary in the administration of human resource services
• Cross-train the Human Resources Director to process Town-wide Payroll
• Cross-train appropriate designees to process the Town-wide Accounts Payables
• Coordinate with the Human Resources Director to facilitate the annual Worker’s

Compensation audit

• Facilitate the annual Town liability insurance renewal
• Process Supplements and Abatements as requested by the Assessor
• Study, standardize and make recommendations to procedures to improve efficiency and effectiveness of overall Town operations
• Provide staff support to the Finance Committee, including facilitating meetings, and reporting financial and policy information as scheduled
• Maintain professional and technical knowledge by attending educational workshops, establishing professional networks, and participating in professional associations
• All other tasks as assigned by the Town Manager.

POSITION REQUIREMENTS/QUALIFICATIONS Education & Experience

Minimum Education Required:
High School Diploma G.E.D/High School Equivalent

Minimum Education Preferred:
Associate Degree Bachelor’s Degree Advanced Degree

Prior Experience Required:
3-5 years of direct experience in this position or directly related to the field
Prior Experience Preferred:
5 years of direct experience in this position, especially in a government atmosphere, or a satisfactory equivalent in the estimation of the Town.

Knowledge, Ability, Skills Required:

Administration-Finance Director-Job Description 3 of 5

• Demonstrated proficiency and advanced working knowledge of generally accepted accounting principles
• Proficiency with Microsoft Office Suite
• Proficiency with TRIO account management software
• Ability to act with integrity, professionalism, and confidentiality
• Ability to perform complex accounting work accurately and rapidly
• Sound judgment and the ability to work with others
• Ability to communicate effectively, orally and in writing
• Ability to assist and coordinate with various department heads and staff
• Ability to manage work time and prioritize tasks effectively
• Strong analytical and problem-solving skills
• Possess a valid Maine driver’s license

Knowledge, Ability, Skills Preferred:

• Working knowledge of municipal government and accounting structure
• Proficiency with municipal accounting software data exports / interfaces to other software platforms

Physical Requirements/Other:

Shift Length 12 hrs 24/7 On call hrs 12 operation hrs
Days: Nights Evening (Occasional/Rare) Rotating

Never: Rarely: DEFINITION KEY 0 hours minutes/shift or up up to 1/3 shift 1/3-2/3 shift >2/3 of shift to 1 hour per week
Lifting/Carrying Never Rarely Occasionall Frequentl Constantly

(pounds) y y
0-10

10-25
25-50

50-100
>100

Typical distance carried:
within area between areas throughout facility
Never: Rarely: DEFINITION KEY 0 hours up to 1/3 shift 1/3-2/3 shift >2/3 of shift to 1 hour per week
Postures/Tasks Never Rarely Occasionall Frequentl Constantly y y
Sitting

Walking

Administration-Finance Director-Job Description 4 of 5

Stairs

Ladders

Reach/lift above shoulders

Reach/lift below knees

Kneel/Crawl

Postures/Tasks Never Rarely Occasionall Frequentl Constantly y y

Work overhead
Grasp with hands

Keying

Mousing

Writing

Other:
Cognitive Demands/Sensory Requirements – For specific job demands, employee must be able to: see hear distinguish color work in diminished make critical decisions p erform in fast-paced lighting environment speak work at a set pace/rate r e m e m b e r a c c u r a t ely work under deadlines p e r f o r m multiple tasks work independently understand verbal understand written instructions instructions other:

Acknowledgement

I have r eceived a copy of this position description and having reviewed it, agree with its description and requirements and understand that it is the basis for my performance and evaluations.
Name of Employee: ______________________________ Date: _______________________

Name of Supervisor: _____________________________ Date: _______________________

Administration-Finance Director-Job Description 5 of 5

Job Type: Full-time

Pay: $80,000.00 – $90,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Gray, ME 04039: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Required)

Experience:

• Accounting: 3 years (Preferred)

Work Location: One location