Thomas E. Strauss Inc. Looking for Finance & Administrative Assistant at Ronks, PA, United States Full Time

Job Description

Providing Employment Opportunities in Lancaster County Since 1929!

Few companies can claim 93 years in business, but we can at Thomas E. Strauss, Inc. We are a Lancaster County institution, known in Lancaster County and throughout the Mid-Atlantic and New England regions. We’ve survived the Great Depression, recessions, Amish polio and now the COVID pandemic xe2x80x93 so we must be doing a few things right. And to what do we owe our ongoing success xe2x80x93our exceptional staff and solid management team of course!

Here is your opportunity to be part of an exceptional team at Thomas E. Strauss, Inc.

What we expect from our employees:

• A friendly, professional demeanor toward coworkers and guests xe2x80x93 after all, our mission is to make people feel valued. We expect that of you, and we do our best to make YOU feel valued as well!
• Self-starter who owns the responsibilities of the role
• Reliable transportation and a commitment to show up on time to every shift – ready to work hard alongside your teammates
• Your commitment to our values of diversity, integrity, excellence, accountability, community, but especially – your willingness to have FUN!

Here’s what we offer to our employees:

• $500 Sign-on bonus; $100 paid after 30 days, $150 paid after 60 days and $250 paid after six (6) months
• Ability to earn unlimited employee referral bonuses at $250 each xe2x80x93 refer a hardworking friend, they get hired and you earn some extra cash!
• Opportunity to be part of something bigger (Thomas E. Strauss, Inc.) xe2x80x93 work in your business unit, but choose to make extra cash or gain varied experience working in other businesses within the hospitality group. The more you know, the more you grow!
• Excellent benefits package
• Competitive pay
• A xe2x80x9cwork-to-livexe2x80x9d, not a xe2x80x9clive-to-workxe2x80x9d workplace!

Position Summary

The Payroll & Finance Administrative Assistant provides administrative support for financial and human resource tasks at the Corporate Office of Thomas E. Strauss, Inc. This full-time position will split their hours between departments processing the weekly payroll for Human Resources as well as supporting the Finance Department. You must be flexible with working some evenings based on the assigned tasks to conduct orientations and assist with company meetings. Promoting a culture of respect in the workplace and making people feel valued is a key component of this position by living the core tenets of our company mission statement and maintaining a high level of confidentiality based on scope of work.

Essential Duties and Responsibilities
Financial Duties/Tasks

• Process business unit daily sales transaction paperwork including verification of hotel vouchers and bus bill transactions
• Perform cashier duties including bank deposits and change orders, counting business unit cash drops and verifying cash on hand in company safes at specified intervals
• Process direct bill account invoices
• Assist Controller with month end and end of year close duties
• Monitor Accounts Receivable, send monthly statements and follow up with business unit managers for past due accounts
• Perform other accounting duties as assigned

Human Resource Duties/Tasks

• Prepare weekly payroll and distribute paper checks to business units
• Enter new hires in payroll system and portals
• Assist with the preparation of payroll reports for governmental requirements and analysis of labor costs
• File Workers’ Compensation Claims for business units
• Maintain all employee personnel files
• Conduct new hire employee orientations
• Process criminal background checks with agency and report any adverse findings to business unit managers
• Provide assistance with maintaining Applicant Tracking System (ATS) and refreshing job postings
• Provide assistance with annual open enrollment for benefits
• Provide assistance with quarterly 401(k) enrollments and annual audit
• Provide assistance as needed with drafting policy and procedures
• Perform other human resource duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Ability to communicate effectively with internal/external customers
• Payroll processing experience required
• General accounting knowledge required
• Ability to multi-task in a fast paced environment
• 10 key adding machine skills
• High level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent writing skills and mathematical aptitude
• Solid organization skills
• Ability to work independently and meet assigned due dates
• Detail oriented
• Efficient typing skills

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. The employee must occasionally drive. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an xe2x80x9cat willxe2x80x9d relationship.