The University of West Florida Looking for Senior Accountant at Pensacola, Florida Full Time

Position Number: 125230 Position Title (Classification Title):  Senior Accountant 125230  Working Title:  Sr Accountant Job Summary: This position applies generally accepted accounting principles in working with the accounting records and reports of Continuing Education (CE) and contracts/grants associated with CE. Responsibilities include performing periodic and timely reconciliations of program financial activity between the unit’s records and the University’s financial management and accounting system, calculating revenue distributions, performing periodic sales tax reconciliations, performing daily, monthly and annual reconciliation of ledger transactions for CE, allocating expenses to programs, assisting in creating financial reports, developing special financial projections and program analyses, and developing billing and invoice documents and procedures.

The Senior CE Accountant reconciles noncredit revenue, reconciles various loan and scholarship accounts against the general ledger; records and monitors returned checks/payments; posts charges and holds on student accounts; and assists with in-house accounts receivable collections; assists with developing and implementing administrative policies and procedures affecting the operation of credit and non-credit programs associated with Continuing Education; develops program budgets based on information received by program managers, ensures that program budgets are accurate and that the budgets conform to applicable university and college standards; provides support with adherence to applicable laws, rules, policies, and procedures affecting the unit’s operation; as well as records management responsibilities.

Department Conferences & Continuing Education FLSA: Exempt Minimum Qualifications: A bachelors degree in an appropriate area of specialization and three years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience. Position Qualifications: Bachelor’s degree in accounting with three years of appropriate experience. Knowledge of accounting principles and auditing techniques. Experience in an accounting and administrative support environment. This position requires the ability to work with multiple accounts and programs, create Excel spreadsheets, use critical thinking to support complex business and accounting processes, shift priorities when the need arises, remain organized, and complete tasks in a timely manner. Preferred Qualifications Master’s degree and the following experience preferred: (1) nonprofit or government organization financial accounting; (2) cost accounting; (3) application of GAAP; (4) budgeting; (5) Excel spreadsheet design and use; (6) Knowledge of UWF policies and procedures, Federal and State regulations. Essential Functions / Job Duties:

• 20% – Applies generally accepted accounting principles and procedures in working with the accounting records and reports of CE and contracts/grants associated with CE. Performs reconciliations of program financial activity between the unit’s records and the University’s financial management and accounting system. Prepares monthly expenditure and account balance reports and provides expenditure and account balances to CE Business Office and Leadership. Maintains copies of auxiliary account program distribution worksheets, monthly ledgers, including revenue invoices, action sheets, expenditure invoices, receipts, direct pay requests, travel, P-Card, etc. Calculates profit distributions. Performs periodic sales tax reconciliations and daily and monthly reconciliations of ledger transactions for CE. Allocates expenses to programs. Develops billing and invoice documents. Assists in the preparation of the unit’s annual performance reports. This employee will prepare budget transfers as needed. Independently prepares monthly reconciliations and quarterly reconciliations and ensures there is appropriate back-up documentation. Reviews charges to ensure compliance with expenditure guidelines and University policies and procedures. – (Essential)
• 20% – Reconciles noncredit revenue, reconciles various loan and scholarship accounts against the general ledger; records and monitors returned checks/payments; posts charges and holds on student accounts; and assists with in-house accounts receivable collections. Reconciles the Division’s Concessions account. Audits payroll history reports once each semester to ensure all who are being paid are on the correct index(s). Make recommendations as necessary. – (Essential)
• 20% – Develops program budgets based on information received by program managers, ensures that program budgets are accurate and that the budgets conform to applicable university and college standards. Issues timely financial reports and assists in monitoring the effectiveness of programs and policies. Manages the accurate recording and filing of budget and program financial information. Coordinates and monitors short- and long-range fiscal planning. Designs, develops, and conducts special analyses as needed for fiscal control and program development. Assists with timely monitoring of all programs’ financial performance and projections. – (Essential)
• 25% – Assists the Business Manager with the coordination and management of financial administration for the Division. Analyzes and projects expenditures, revenue, and available funds. Advises the Business Manager of potential problems or compliance issues. An important part of this responsibility is to point out low account balances, deficits, and irregularities to the Business Manager. Interprets and applies audit procedures as necessary. Analyzes account expenditures and available balances monthly to avoid potential overspending in any account. Resolves discrepancies with the Business Manager and other University offices as required. – (Essential)
• 10% – Assists in developing and implementing financial policies and procedures affecting the financial management of the Division and with the planning and execution of the associated programs, contracts, and grants. Assists with developing and implementing administrative policies and procedures affecting the operation of credit and noncredit programs associated with Continuing Education. Provides support with adherence to applicable laws, rules, policies, and procedures affecting the unit’s operation, as well as records management responsibilities. Provides administrative support to the staff and the organization with interpretation of applicable laws, rules, and University-wide policies and procedures affecting the unit and its programs. – (Essential)
• 5% – This position serves as a back-up to the Business Manager for P-Card operations for the Division. Ensures all cardholders follow university and CE established policies and procedures. Ensures that all P-Card holders are up to date on UWF policies and procedures to ensure proper P-Card usage. Assists with and provides training to other CE staff on the university’s Concur P-Card system. In the absence of the Program Manager, answers basic questions regarding account balances. Attends workshops as necessary to carry out duties. Other duties as assigned. – (Essential)

Physical Demands:

• Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
• Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
• Standing: Occasionally
• Walking: Frequently
• Sitting: Daily
• Reaching with hands and arms: Occasionally
• Climbing or balancing: Never
• Stooping: Never
• Use of hands to handle objects: Occasionally
• Lifting up to 10lbs: Occasionally
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Never
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

This position requires fingerprinting.

This position requires a criminal background screen. Number of Vacancies 1 Work Hours 8:00 am – 5:00 pm FTE 1.0 Salary Range $65,000-$75,000 Pay Basis Annually Preferred Response Date: 7/5/2023 Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. *References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email [email protected].