The State of Florida Looking for SENIOR EDUCATIONAL FINANCE MANAGER-DOE at Tallahassee, FL Full Time

Requisition No: 671021

Agency: Department of Education

Working Title: SENIOR EDUCATIONAL FINANCE MANAGER-DOE – 48001126

Position Number: 48001126

Salary: Salary Range $70,000.00 – $82,000.00 based on experience

Posting Closing Date: 06/22/2022

ANTICIPATED VACANCY NOTE: Only applicants who adequately complete the nine qualifying applicant questions will be considered for this position.

Under the direction of the Chief Comptroller, this is a professional accounting position which involves the independent application of a variety of accounting skills and abilities. Maintains, controls, and performs balancing operations and monthly reconciliations to the State CFO ledgers. The specific responsibilities of this position are described below.

SPECIFIC RESPONSIBILITIES:

• Timely reconciliation of the computerized Florida Accounting Information Resource records for the Department of Education to the State CFO ledgers. This includes reconciliation of cash, disbursements, receipts and budget releases. Researches problems and prepares or notifies the appropriate personnel to prepare the necessary correction documents. Also, ensures that necessary corrections are timely entered by appropriate staff.
• Department co-lead for the new state accounting system (PALM) with the Department of Financial Services.
• Reconciles G5 and PMS to FLAIR.
• Preparation of the agency Statewide Financial Statements (CAFR).
• Establishes, maintains, and monitors expansion option and object code requests.
• Responsible for all aspects of subsystem control including Pro-rated.
• Post appropriation and release balances, estimated revenues and CF reversions as needed.
• Prepare and submit the Schedule of State Revenue report and Banks Service Contract report to Department of Financial Services (DFS).
• Inter/Intra-agency transfer reconciliation andTR1 reconciliation transfers with vendors.
• Responsible for submission of Component Unit financial statements to DFS.
• Responsible for all aspects of DOE uncollectible accounts with DFS contracted collections agencies.
• Prepare and submit the department’s Indirect Cost Plan to US DOE and maintains Indirect Cost matrix.
• Responsible for reporting Fixed Capital Outlay certified forward.
• Review trail balances for correct general ledgers, categories by fund and object codes balances.
• Monitor construction contracts, general fixed capital asset account group (including CWIP) to ensure proper recording of capital assets.
• Textbook Bid Trust Fund – Ensures GR transfers are made, year-end payable are setup, and reconcile to program balances.
• Oversees reconciliation of the Fixed Assets Account to the Department’s Trial Balance.
• Oversees reconciliation of the Treasury Investments to the Department’s Trial Balance.
• Oversees, reviews and/or prepares reconciliations of all accounts assigned to section.
• Oversees and/or prepares interagency transfer confirmations for other agencies.
• Reviews nonoperating budget for assigned categories at least quarterly. Submits analysis of nonoperating budget need to the Comptroller.
• Oversees the completion of the Schedule Is which are part of the Legislative Budget Requests (LBR) and will be used to justify funding for proposed LBR.
• Oversees Agnes Peebles fiscal processes and reconciliation.
• Reconcile property, restitution log, settlement agreement log, Scholarship bank accounts, Agnes Peebles log and CIF log.
• Oversees the completion of trust fund cash analysis that will be used to justify funding for proposed budget amendments.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.