The Renaissance Collaborative, Inc Hiring for Finance and Accounting Manager Job at Chicago, IL Full Time

Job Description:

Finance and Operations Manager

Position Title: Finance & Operations Manager

Reports to: Executive Director

Supervises: HR Manager/ Operations Manager

Position Status: Exempt

Organization Background and Current Status: The Renaissance Collaborative, Inc. (TRC) is an award-winning not-for-profit supportive housing, employment and educational service agency serving the historical Bronzeville Community on Chicago’s mid-south side. The Renaissance Corporation is a not-for-profit organization whose mission is to promote self-sufficiency for low- and moderate-income residents of Chicago that enables them to rebuild their lives by providing comprehensive services and support. TRC is dedicated to providing innovative affordable housing environments that renew people and build healthier communities. The Renaissance Collaborative, Inc. is a thirty-year-old non-profit organization. It works in partnership with other community civic, economic, and social service organizations to achieve its mission. Using an asset-based approach, the agency works in three distinct business areas:

• Supportive and Affordable Residential Housing: including 101 SRO supportive housing facility, and a 71 units independent senior housing development.
• Workforce Development: including its’ own social venture initiative, Bronzeville Green, an organic garden and landscaping company, a partnering with others for Workforce Initiatives currently includes green clean janitorial training, and desk clerk/customer service, and culinary arts trainings.
• Commercial Development, developing a sustainable net zero building as a Workforce Training Center.
• Working in collaboration with another non-profit to develop a 71 units Intentional Intergenerational Housing Facility.

Position Description: Finance & Operations Manager is a member of the management team and is responsible for maintaining the financial health and oversee the administrative functions of the agency. This role oversees the financial control environment and develops appropriate policies and procedures to minimize risk and safeguard the assets of the agency. The position provides the routine accounting functions, maintaining accounting document files, including accounts payable, receivable and for all buildings and projects which includes: TRC, Renaissance Limited Partnership, and Senior Village 1, NFP

Financial Management Responsibilities: (Approximately 30%)

• Identify all risks related to the organization and make recommendations for management of risk to Executive Director and support the Budget & Finance Committee of the Board of Directors.
• Develop the annual operating budget and consult with department budget managers on the fiscal aspects of program planning, salary recommendations, and other administrative actions. Analyze and review the multiple department budgets and expenditures.
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure
• Manager cash flow: prepare cash flow reports and communicate status to management regularly
• Work in concert with the Operations/HR Manager to ensure the periodic review of salary ranges for all positions and make range recommendations to the board for salary and benefit package changes that are financially sustainable and competitive.
• Provide management with timely reviews of the financial status and progress in its various programs and activities. Ensure expenditure control.
• Prepare reports which summarize and forecast activity and financial position in areas of income and expenses based on past, present, and expected operations. Present to staff and Board.
• Make approval or rejection recommendations of vendors, contracts lines of credit
• Provide financial supervision to all operation staff members and vendors, ensuring all finance, HR, IT, and other administrative tasks are completed.
• Maintain general knowledge of all programs

Accounting Responsibilities (Approximately 50%)

• Create or change, implement and enforce accounting policies and procedures as required to maintain the financial health of the organization
• Monitor and review accounting and related system reports for accuracy and completeness.
• Prepare monthly closing reports
• Compile and prepare entries to accounts, such as general ledger accounts, and document business transactions
• Maintain relationships with banks. Ensure proper bank record keeping, board and staff member signatures and resolutions needed for bank accounts.
• Review the grant management system (created by Resource Development Manager) to ensure compliance with contracts, funders, etc.
• Ensure an accurate and timely monthly, quarterly and year end close
• Supervise the input and handling of financial data and reports
• Explain billing invoices and accounting policies to staff, vendors, and clients.
• Facilitate the coordination of all Finance Committee meetings and implements all decisions into daily operations.
• Assess all internal control issues and present recommendations to Executive Director and Finance Committee
• Ensure monthly allocations, reconciliations with development department, and journal entries are made.
• Review the entering of accounts payable and receivable information into Quick Books by Operations.HR Manager
• Assumes responsibilities for effectively researching, tracking, and resolving of documentation problems and discrepancies.
• Ensure bank reconciliations are approved
• Produce a balance sheet
• Prepare year-end financial reports and audits schedules for CPA Auditors
• Interact with other internal and external auditors in completing audits
• Oversee all deposits of revenue for the organization, site managers of property do actual deposits with copies for record keeping verification. Operations/HR makes deposits for Administration
• Oversee the relationship with the payroll vendor and ensures the quality of their work

Operations Management (Approximately 20%)

• HR

Oversee health and retirement benefit programs and make recommendations or changes to

the HR/ Operations Manager to ensure that the HR functions of the organization is following acceptable principles, and sound nonprofit management principles and that legal requirements are followed.

• Administration

Supervise the HR/ Operations Manager to ensure the review and renew insurance policies (liability, property, Directors, and Officers, etc.

Conduct other administrative or financial projects as directed by the Executive Director

Oversee the HR/ Operations Manager who is responsible for day-today facilities and staff management

Other Responsibilities:

• Protects the organizations value by keeping information confidential
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks, participating in professional organizations
• Perform other duties as assigned

Attendance at Meetings Required

• All Staff meetings (monthly)
• Departmental team meetings (semi-monthly)
• Management team meeting

Attendance at Events Required

• Annual Benefit (a work assignment will be given)
• Friend-raisers events annually. (a work assignment will be given)

Education/Job Experience/Certification

• Master’s Degree in Accounting or MBA and management level finance experience is required.
• More than five years prior experience as a non-profit accountant required; previous experience supervising staff is required
• Experience with facilities management or affordable housing is preferred (training will be provided)
• Experience budgeting for a $5 million organization, cost control principles, and Generally Accepted Accounting Principles required
• Knowledge of QuickBooks
• Proven ability to analyze financial data and prepare financial reports, statements, and projections
• Detail-oriented, organizations skills, time management skills and the ability to learn new task quickly excellent verbal and written communication skills.
• Strong interpersonal, supervisory and customer service skills required
• Must be well organized, able to multi-task, work under pressure, and meet deadlines, ability to problem-solve and prioritize.
• Able to work independently and as part of a team and take on new tasks with high level of difficulty
• Must be PC proficient and able to thrive in a fast-paced setting. Must have strong experience with Excel spreadsheet layouts and Word

Work Environment

• Pleasant work environment includes free parking and easy access to public transportation
• Position requires frequent and regular computer and phone use, and employee is regularly required to use hands, talk, and hear. The employee is frequently required to stand, walk, sit, reach with hand and arms balance; stoop, kneel, or crouch
• Occasional travel to off-sites locations maybe required, car helpful

Time Commitment: Full-time (40 hours per week)

Compensation:

• Excellent compensation package Employer paid health insurance, dental and life; 403B available with employer-paid matching contribution; up to two-week paid vacation, six sick and two personal days the first year of employment, and opportunities of professional development.

Job Type: Full-time

Pay: $57,000.00 – $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Chicago, IL 60653: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Leadership: 1 year (Required)
• Budgeting: 2 years (Required)
• Financial report interpretation: 2 years (Required)
• Non-profit accounting: 5 years (Required)

Work Location: One location