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ATTENTION Merit System Employees: Do not apply through this site.
Grade 34
CLOSE DATE
01/30/2023
SUMMARY
Finance Directors in the Merit System are responsible for planning, organizing, and directing financial operations within their respective jurisdictions. Employees in this position have a significant responsibility with regard to financial matters including the management of their jurisdiction’s finance department, selection and management of jurisdiction investments, the maintenance and oversight of the general ledger, and ensuring compliance with relevant federal/state/local laws. Finance Directors work closely with executive level management (e.g., Mayor, City Manager, department heads) to develop, manage, and maintain the budgets for their jurisdiction. They are also responsible for the coordination and oversight of various internal audits (e.g., annual, state, worker’s compensation), and ensuring that their jurisdiction is able to satisfy any corrective issues that may need to be made based on the results of the audit process. As supervisors of subordinate personnel, Finance Directors assign and review work, administer performance appraisals, provide work-related feedback, and make recommendations for disciplinary action when needed.
TYPICAL JOB DUTIES:
Coordinates audits (e.g., annual, State, Workers’ Compensation) by maintaining audit-related records throughout the year, communicating with the audit company throughout the audit process, assigning audit-related work to staff, and reviewing final audit for accuracy and completeness.
Coordinates the bond issue process by gathering financial information and working with bond attorney and the bond surveillance process by filling out bond questionnaires and answering financial questions during conferences.
Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
Oversees the Finance Department of the City (e.g., accounts payable, cash receipts, payroll, human resources) and ensures compliance of federal, state, and local guidelines and laws (e.g., Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB)).
Maintains general ledger by moving money between operating funds, making journal entries, reviewing back account reconciliations, closing the books at the end of the fiscal year, and creating reports.
Coordinates and/or manages city investments.
Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
MINIMUM QUALIFICATIONS:
The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job.
To be considered qualified for the position, a candidate must possess the following minimum qualifications:
Driver’s license.
Bachelor’s degree or higher in Accounting, Finance, or Business Administration with a minimum of 15 semester hours in Accounting.
Experience managing the payroll function to include communicating and monitoring FMLA leave time, verifying overtime, and ensuring quarterly and annual payroll taxes are correct and paid by deadline.
Experience supervising employees to include training and directing the work of multiple subordinates.
Experience developing, monitoring, and managing, a departmental budget (e.g., forecasting revenues, tracking expenditures).
Experience closing books, preparing financial reports, and interpreting financial results to include reviewing for accuracy and completeness, analyzing budget variances, and identifying favorable and unfavorable trends.
Experience managing the procurement process (e.g., requesting and/or issuing purchase orders, complying with applicable bid laws, contract administration).
PREFERRED QUALIFICATIONS:
None.
COMPETENCIES:
Adaptability & Flexibility.
Computer & Technology Operations.
Leadership & Management.
Oral Communication & Comprehension.
Planning & Organizing.
Problem Solving & Decision Making.
Professionalism & Integrity.
Researching & Referencing.
Reviewing, Inspecting & Auditing.
Self-Management & Initiative.
Teamwork & Interpersonal.
Technical & Job-Specific Knowledge.
Technical Skills.
Training & Facilitation.
Written Communication & Comprehension.
CRITICAL KNOWLEDGES:
Knowledge of accounting software programs to perform the tasks associated with the position, such as reviewing data, monitoring payroll, reviewing accounts payable and accounts receivable, tracking inventory, creating reports, reviewing financial statements, and other similar functions as required by the job.
Knowledge of basic accounting principles and terminology, such as debit, credit, journal entry, general ledger, trial balance, cash flows, income statement, and balance sheet.
Knowledge of bookkeeping methods (e.g., basic double entry, journal entries, ledger balances).
Knowledge of budgetary principles and procedures, and encumbrances/expenditures such as revenues, expenditures, and appropriations involved in establishing and maintaining budgets.
Knowledge of financial accounting software including a procedural understanding of how transactions are processed within the system and an awareness of the associated user actions required at various stages to advance this process.
Knowledge of Generally Accepted Accounting Principles (GAAP) and their application.
Knowledge of Generally Accepted Auditing Standards (GAAS) and auditor transaction testing techniques.
Knowledge of Governmental Accounting Standards Board regulations and standards.
Knowledge of laws and regulations pertaining to federal, state, and or local taxes.
Knowledge of laws and regulations related to fiscal affairs.
Knowledge of legal requirements for record retention, such as freedom of information requests, community right-to-know laws and operational procedures of the organization.
Knowledge of payroll principles and procedures, such as calculating time sheets, usage of overtime and compensatory time, and processing new hires and terminations.
Knowledge of principles involved in the management of staff/personnel.
Knowledge of the principles and practices involved in the management of debt.
Knowledge of traditional financial statements, such as balance sheets, statement of revenues, statement of cash flows, etc.
WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in an office setting and involves use of standard office equipment, such as computer, phone, copier, etc.
PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may also involve occasional light lifting of items or objects weighing up to 25 lbs.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at [email protected], or by accessing the “Request for Accommodation” form through the following website: http://www.pbjcal.org/
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
