The Arc Tennessee Looking for Manager of Fiscal Services at Nashville, TN Full Time

STATEMENT OF JOB

The Manager of Fiscal Services is responsible for all execution of all financial functions of the organization in accordance with generally accepted accounting principles and works closely with the Directors and volunteer leadership to ensure the overall financial health of the organization

GENERAL

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Uphold the mission, positions and values of the agency (The Arc of Tennessee)
• Comply with fiscal, legal, and agency requirements
• Role model behaviors of trust, competence, vision, and inspiration
• Involve others in planning and problem solving
• Expand knowledge and skills through on-the-job, program sponsored, and outside educational opportunities
• Possess a general knowledge of The Arc as a national, state, and local organization

DUTIES OF JOB FINANCIAL

1. Develop the annual budget for The Arc Tennessee with input from leadership team and make recommendations to the ED for options to best balance income and expenses

2. Update and analyze the budget on a monthly and quarterly basis, making recommendations for adjustments to the ED as appropriate

3. Complete and disseminate monthly financial documents including but not limited to budget updates, balance sheet, and investment account updates

4. Ensure timely processing of all bills and invoices and record all transactions

5. Complete all required grant reports and submit by deadline for timely payment by funders

6. Process all local chapter affiliation fees and follow up with them for payment

7. Track and follow up on outstanding payments due to The Arc Tennessee

8. Reconcile all bank accounts of The Arc Tennessee monthly

9. Maintain petty cash and reconcile monthly

10. Maintain and update financial procedures manual

11. Maintain and organize all documentation necessary for the organization’s yearly financial audit

12. Review annual 990 for discrepancies and ensure it is submitted as required

NON-PROFIT

13. Maintain and update all paperwork related to The Arc Tennessee’s 501c3 status as required

14. Complete the annual charitable solicitations paperwork

PROGRAM

15. Maintain and organize all documentation necessary for the organization’s yearly government grant audits (FAR Reviews)

16. Oversee the yearly MCO credentialing process for ECF CHOICES

17. Process stipends, assist with in the office and on-site, and participate in the Megaconference Steering Committee

18. Conduct all functions of representative payee for individuals for whom The Arc Tennessee supports in this area

19. Enter 1099 information for new vendors as needed and track any contract labor

20. Ensure accuracy of income coming into the organization by comparing incoming checks with money log, depositing checks, disseminating final reports weekly, bi-monthly and monthly as required

21. Verify insurance bills monthly and compare to payroll deductions/benefits before forwarding for payment

ADMINISTRATIVE

21.Serve as the staff liaison for Board Finance Committee including scheduling the meetings,

taking and disseminating meeting minutes and other financial documents

22. Other duties as assigned.

(A job description is a brief narrative of job functions. It is not meant to entail all facets of a position’s duties.)

QUALIFICATIONS

• Bachelor’s degree in accounting or similar degree preferred, Advanced degree or CPA ideal
• Five years of accounting or related financial experience required
• Experience working with volunteers preferred
• Excellent organizational skills
• Expertise in use of accounting software including QuickBooks
• Ability to clearly explain budget documents to employees and volunteer leadership
• Knowledge of non-profit accounting requirement

Job Type: Full-time

Pay: $50,000.00 – $60,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Nashville, TN 37228: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 5 years (Required)

License/Certification:

• CPA (Required)

Work Location: One location