The Arc of Monroe Looking for Coordinator Accounts Payable at Rochester, NY Full Time

Responsible for providing efficient, effective and accurate financial and administrative services for Agency and Foundation accounts ensuring vendors are paid in a timely manner and within established time limits.

• Verifies that all vendor invoices, vouchers and check request shave proper documentation and approval and are coded to correct department and expense account.
• Enters invoices/vouchers, check requests and expense reimbursement requests into Great Plains.
• Processes check run by building and editing check batch in Great Plains. Prints checks once the batch ahs been edited and approved. Acquires second signature on any check over $5,000. Mails checks with appropriate remittance advice.
• Verifies receipts and totals on all employee expense, mileage and petty cash reimbursement requests.
• Ensures appropriate discounts are taken according to vendor’s payment terms.
• Date stamps requests and prioritizes entries by type and urgency
• Prepares list of A/P invoices for accruals after end of month
• Maintains paid invoice files in accordance with Finance Department Policies
• Maintains expense, mileage reimbursement, petty cash, and stipend documents.
• Maintains accurate W-9 files and sends letter requesting documentation to new 1099 vendors as necessary
• Maintains spreadsheets for utilities, reimbursables, and cell phone expenses to ensure accuracy.
• Researches reconciles and resolves corrections needed
• Reviews vendor statements and resolves discrepancies
• Corresponds with vendors and employees via vendors preferred method of communication (telephone, email, or letter) regarding any payment issues, missing receipts and special arrangements.
• Eliminates unnecessary work and all non-value added activities.
• Establishes measures and sets targets to improve process effectiveness, efficiency and adaptability
• Ensures documentation of routine processes, including the development of flowcharts, guidelines, or other types of documentation

Minimum Education/Experience:

• Associates degree in business, accounting, or related field
• 3 years of related experience required

Company Description

Offering various programs for adults with intellectual and developmental disabilities.

Offering various programs for adults with intellectual and developmental disabilities.