The American Occupational Therapy Association, Inc Hiring for Program Manager, Finance & Operations Job at North Bethesda, MD Full Time

AOTA Culture Values:

At AOTA, we believe excellence occurs when:

• Trust and respect are incorporated into decisions at all levels;
• AOTA invests in its employees; and
• Responsibility and accountability for work are fairly assigned.

We believe that:

• Autonomy and empowerment are essential to satisfaction and productivity;
• Creativity and innovation only improve projects and outcomes; and
• Diversity and inclusivity are essential to success.

INCUMBENT: TBD

POSITION SUMMARY

POSITION SPECIFIC DUTIES

• Monitors inboxes: finance and finance fax and responds accordingly.
• Assist with invoicing and posting payments as needed.
• Management of corporate files.
• Handles expense processing and coding for Division staff, other senior Executives, and certain key vendors, such as legal or confidential items.
• Maintains physical inventory of all AOTA keys such as fobs, parking transponders and desk/cabinets. Coordinates the distribution and/or collection of for new and terminated staff.
• Completes vendor supplier requests forms.
• Files quarterly Value Added-Tax (VAT) returns in a timely manner.
• Updates and distributes expense reports, travel policy guidelines for staff and volunteers.
• Ensures annual state registrations are completed for submission for the The FUND.
• Assures compliance with Contract Approval policy.
• Serves as gatekeeper for all executed contracts, uploads to AP system (file copy)
• Administers AOTA’s benefits programs. Reviews and processes and approves for payment all plan invoices. Enrolls and deletes employees and initiates payroll deductions.
• Maintains the HR Information System. Ensures that data is current and accurate.
• Prepares paperwork related to hires, terminations, and employee status changes. Serves as backup to HR for conducting new hire orientations.
• Serves as back up for processing payroll. Works closely with payroll to submit payroll changes and reviews each payroll before submission.
• Maintains human resources files.
• Administers AOTA’s corporate travel program.
• Assists with retrieval of historical information where appropriate and as needed.
• Provides additional administrative and business support to Chief Officer, Finance & Operations, Division Vice Presidents, and Director of Human Resources on special projects and analyses as needed.
• Other duties as assigned.