System One Looking for Jr Finance/Administrative Specialist at Rockville Full Time

Jr Finance/Administrative Specialist

Location: Rockville, MD

Duration: Multi-Year Contract

Salary: Negotiable

Resumes to Criss Brient: ~~~

Contractor will provide Administrative and Fiscal support for our local government client.

Contractor must have:

• Advanced skillset of Office 365 programs (Word, Excel, PowerPoint, Outlook), SharePoint, Windows 10/11 Enterprise applications.

• Database Management: Database Maintenance, Problem Solving, Promoting Process Improvement, Attention to Detail & Quality Focus

• Excellent working knowledge of the Oracle EBS environment as it relates to AP and Procurement modules.

• Administrative Assistant Experience

• Excellent Organizational Skills

Responsibilities include:

Fiscal Responsibilities

• Process requisitions, purchase orders, invoices, and reimbursements using Oracle E-Business Suite.

• Ensure correct purchase orders (PO), cost codes, and accounting data.

• Collaborate with the Procurement Office to streamline the POs process.

• Process invoices in compliance with financial procedures.

• Monitor and record division-specific expenses using Excel and SharePoint tools.

General Office Administration

• Manage office supplies and inventory for the Office of Broadband Program.

• Maintain and update document repositories in the SharePoint platform.

• Proactively anticipate department needs, ensuring a more efficient workplace.

• Handle mail and package distribution.

• Coordinate conference room bookings for both in-person and online meetings.

• Facilitate a smooth onboarding process by communicating effectively with managers.

Project Coordination/Program Support

• Provide Affordable Connectivity Program (ACP) information to encourage low-income residents to apply for the program at Montgomery Connects outreach events or over the phone.

• Offer essential assistance and support for technical issues via email and phone.

• Prepare Contract Series Task Order Proposal Request packages.

• Coordinate installation schedules and conduct site visits with the team.

• Schedule and coordinate site visits between departments and the team.

• Maintain project progress and status records in spreadsheets and SharePoint.

• Write minutes and create a monthly TO-DO list for the meeting attendees.

• Host/coordinate monthly Zoom meetings.

• Track applications and payments.

Database Management

• Create/Update ~~~ databases

• Create/Update ServiceNow tickets

• Create/Update files and libraries in SharePoint

Customer Service

• Excellent Interpersonal skills

• Excellent Customer Service skills (verbal and written)

• Excellent Overall Verbal and Written communication skills

#M2

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.