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Full-time 1 hour ago Full Job Description
Qualifications:
Applicant must have at least five years of full time or equivalent part-time experience in office administrationAbility to communicate well with administrators, faculty, parents and overall general publicAbility to handle matters of a confidential natureAbility to perform clerical duties with speed and accuracyAbility to solve problems independentlyExperience with financial management systems that track requisitions and purchase ordersExperience with software that includes but not limited to Excel,Microsoft Word, MS PowerPoint or their equivalentsSuccessful completion of a Criminal Offender Records check (C.
O.
.
R.
I)Reports To:
Director of FinanceJob Goal:
Provides the necessary support and assistance to key business office functions including general administrative tasks, accounts payable and daily clerical support to ensure contact with staff and outside concerns are met without delay and in a professional manner.
.
Work Year:
Full YearWork week to consist of 37.
5 hours; 7.
.
5 hours per day which Includes a half hour lunch.
Salary/
Benefits:
Salary to be determined based upon experience.
.
Benefits shall be the same with respect to those granted to Central Office support staff.
Performance
Responsibilities:
Perform general administrative and clerical duties for the business office.
.
Perform all duties as a receptionist including answering of phones and security door access, daily mail distribution.
Organize and fax all orders and supporting documents and release online orders.
.
Process deposits and maintain records.
Maintain inventory of office supplies and process orders as necessary.
.
Manage all aspects of mailing machine; i.
e.
.
updates, postage upload, encumber funds, supplies.
Process schedules for payments of all accounts payables bills, athletic officials, and athletic bus use.
.
Assign and record vendor #s, federal id #s, employer W-9s as required in Acela.
Consolidate duplication of records in vendor file.
.
Validate invoices and merchandise receipts, ensure proper accounts debited, and verify shipping/freight charges issued.
Assign and record correct vendor account numbers, federal identification numbers or employer identification numbers as required.
.
Issue tax-exempt certificates with vendors as requested.
Complete payment schedules for Director of Finance and School Committee approval.
.
Process all invoice and payment requests for all authorized School Department purchases.
Maintain office files in compliance with all applicable regulations and laws.
.
Essential Functions of the Job:
Must possess the ability to:
Work independently in a fast paced, multi-task environmentLearn, interpret and apply administrative practicesExercise sound judgment in handling confidential and sensitive informationAnswer telephone and in-person questions from all staff and general publicPerform accounts payable transactions accurately and expediently to ensure accurate payment of invoices, other data entry as requiredPrepare written reports, policies and proceduresPossess clear and concise written and oral communication skills as required.
Maintain awareness of emergency proceduresAttend off-site meetings, as requestedCommunicate well with Administrators, faculty, parents and general publicDemonstrate ability to initiate and carry out special projects are directedSpecialty Areas:
Evidence thorough knowledge of office support functions, including composition of business documents, research, and compiling detailed reports in spreadsheets or databaseAccounts Payable processesType using a computer keyboard and adding machine for extended periods of timeAppropriately answer telephone and in-person inquiries from employees, department heads, and the public.
.
Physical and Environmental Demands of the Job:
The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Normal office environment, not subject to extremes in temperature, noise, odors, etc.
.
Regular interruptions to assist other staff membersExtended periods at terminal, on telephone or operating other office machines, requiring eye-hand coordination and finger dexteritySome travel by personal automobile may be requiredSchool Committee Approved:
April 13, 1999Revised:
July 1, 2021.
Qualifications:
Applicant must have at least five years of full time or equivalent part-time experience in office administrationAbility to communicate well with administrators, faculty, parents and overall general publicAbility to handle matters of a confidential natureAbility to perform clerical duties with speed and accuracyAbility to solve problems independentlyExperience with financial management systems that track requisitions and purchase ordersExperience with software that includes but not limited to Excel,Microsoft Word, MS PowerPoint or their equivalentsSuccessful completion of a Criminal Offender Records check (C.
O.
.
R.
I)Reports To:
Director of FinanceJob Goal:
Provides the necessary support and assistance to key business office functions including general administrative tasks, accounts payable and daily clerical support to ensure contact with staff and outside concerns are met without delay and in a professional manner.
.
Work Year:
Full YearWork week to consist of 37.
5 hours; 7.
.
5 hours per day which Includes a half hour lunch.
Salary/
Benefits:
Salary to be determined based upon experience.
.
Benefits shall be the same with respect to those granted to Central Office support staff.
Performance
Responsibilities:
Perform general administrative and clerical duties for the business office.
.
Perform all duties as a receptionist including answering of phones and security door access, daily mail distribution.
Organize and fax all orders and supporting documents and release online orders.
.
Process deposits and maintain records.
Maintain inventory of office supplies and process orders as necessary.
.
Manage all aspects of mailing machine; i.
e.
.
updates, postage upload, encumber funds, supplies.
Process schedules for payments of all accounts payables bills, athletic officials, and athletic bus use.
.
Assign and record vendor #s, federal id #s, employer W-9s as required in Acela.
Consolidate duplication of records in vendor file.
.
Validate invoices and merchandise receipts, ensure proper accounts debited, and verify shipping/freight charges issued.
Assign and record correct vendor account numbers, federal identification numbers or employer identification numbers as required.
.
Issue tax-exempt certificates with vendors as requested.
Complete payment schedules for Director of Finance and School Committee approval.
.
Process all invoice and payment requests for all authorized School Department purchases.
Maintain office files in compliance with all applicable regulations and laws.
.
Essential Functions of the Job:
Must possess the ability to:
Work independently in a fast paced, multi-task environmentLearn, interpret and apply administrative practicesExercise sound judgment in handling confidential and sensitive informationAnswer telephone and in-person questions from all staff and general publicPerform accounts payable transactions accurately and expediently to ensure accurate payment of invoices, other data entry as requiredPrepare written reports, policies and proceduresPossess clear and concise written and oral communication skills as required.
Maintain awareness of emergency proceduresAttend off-site meetings, as requestedCommunicate well with Administrators, faculty, parents and general publicDemonstrate ability to initiate and carry out special projects are directedSpecialty Areas:
Evidence thorough knowledge of office support functions, including composition of business documents, research, and compiling detailed reports in spreadsheets or databaseAccounts Payable processesType using a computer keyboard and adding machine for extended periods of timeAppropriately answer telephone and in-person inquiries from employees, department heads, and the public.
.
Physical and Environmental Demands of the Job:
The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Normal office environment, not subject to extremes in temperature, noise, odors, etc.
.
Regular interruptions to assist other staff membersExtended periods at terminal, on telephone or operating other office machines, requiring eye-hand coordination and finger dexteritySome travel by personal automobile may be requiredSchool Committee Approved:
April 13, 1999Revised:
July 1, 2021.
