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Are you looking to grow your career in state service? If so, read below and apply today!
The State of Connecticut Department of Emergency Services and Public Protection (DESPP) is recruiting for Fiscal/Administrative Officers within the Fiscal Services Unit, which supports six (6) divisions: Commission on Fire Prevention and Control, Connecticut State Police, Emergency Management and Homeland Security, Police Officer Standards and Training Council, Scientific Services and Statewide Emergency Telecommunications in a wide range of financial and fiscal services.
These are full time, 40 hours per week positions, Monday through Friday, located at 1111 Country Club Road Middletown, Connecticut with hybrid options available.
WHAT WE CAN OFFER YOU
We take part in a competitive benefits plan which includes:
- Generous paid time off (vacation, sick and personal);
- Excellent health, dental and supplemental benefits;
- A comprehensive retirement plan (State Employees Retirement System Tier IV).
In addition, the State puts an emphasis on:
- Providing limitless opportunities;
- Hiring for diversity and fresh perspectives;
- Performing meaningful work and;
- Encouraging a healthy work/life balance!
ROLE HIGHLIGHTS
As Fiscal/Administrative Officers, you will be responsible for independently performing Fiscal/Administrative assignments while adhering to State and Federal accounting principles and standards, Office of State Comptrollers established accounting procedures, Office of Policy & Management guidelines and DESPP procedures to ensure compliance on annual spending and budgeting as it relates to an estimated $200 million in general funds and $800 million in grant and special funds. More information about these roles can found here.
ABOUT US
The Connecticut Department of Emergency Services and Public Protection (DESPP) is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.
Check out the video below to learn more about how you can Make an ImpaCT as a State of Connecticut employee!
Selection Plan
TO APPLY
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].
IMPORTANT INFORMATION AFTER YOU APPLY
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting’s closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire’s expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user’s spam.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Candidates selected for an interview must provide the following at the time of interview:
State Employees:
Two (2) most recent performance evaluations;
Cover letter;
Completed CT-HR-13.
Non-State Employees:
Two (2) professional letters of reference from a current and/or previous supervisor;
Completed CT-HR-13.
Candidates who have been selected for employment with the Department of Emergency Services and Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here to complete the Criminal Convictions addendum. The CT-HR-13 can also be found on the DAS website http://portal.ct.gov/das by typing in “CT-HR-13” into the “Search Department of Administrative Services” search field. Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records.
Should you have questions pertaining to this recruitment, please contact Benjamin Beaudry at [email protected].
#INDLP
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE
Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*
MINIMUM QUALIFICATIONS – SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.
MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor’s degree.
2. A Master’s degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.
3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
- Descriptions of these fiscal/administrative functions are attached
PREFERRED QUALIFICATIONS
- Bachelor’s degree or higher in accounting or finance;
- Experience using financial information systems;
- Experience working in an accounting or finance office;
- Experience drafting and maintaining policies and procedures;
- Experience with Microsoft Excel, including creating formulas, using VLOOKUP’s, developing pivot tables and creating queries;
- Experience interpreting, implementing and adhering to contracts.
